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Form of work
SalaryJOB TITLE:Temporary School Administrator & Finance Assistant
LOCATION: Exeter
HOURLY RATE: 11.00 per hour
HOURS: Monday to Friday, 8:30am - 4:30pm, potential for some flexibility on starting and finishing times
This is a temporary role however there is potential for the position to go permanent for the right candidate!
BENEFITS: We would love for you to join us! Some of the great perks of temping through Office Angels include
- Weekly pay
- Access to Boost - our exclusive platform with discounts on hundreds of retailers, a wellbeing hub with recipes, an exercise area, and a mindfulness section with blogs & videos
- Temporary candidate of the month award
- Temporary candidate lunches/treats
- Online timesheets
- Regular pay reviews
- A dedicated consultant as an additional layer of support
THE COMPANY: We are proud to be working with a well-respected school in Exeter who is dedicated to providing an inclusive and supportive learning environment for students with special educational needs.
THE ROLE: As the School Administrator & Finance Assistant, you will be responsible for providing a variety of administration support for the school office, including financial and organisational processes and reception duties. You will also be a point of contact for parents, visitors and stakeholders, and represent the school embodying and upholding their ethos and vision in all communications.
You will have the commitment to maintaining confidentiality and professionalism in all aspects of the role and understand the importance of safeguarding.
The successful candidate will be required to undertake an Enhanced Disclosure and Barring (DBS) check.
MAIN RESPONSIBILITIES:
- Financial Administration to include:
- Managing purchase records and invoice payment
- Enter data into finance systems and produce reports as necessary
- Collect, record and monitor invoices and receipts
- Assist with updating school's manual and computerised record/information systems
- General administrative support to school office to include:
- Assist with managing the email inbox in a timely manner
- Updating and maintaining the school calendar and managing completed forms from stakeholders
- Organising and distribute incoming and outgoing post
- Provide administrative support to staff as needed
- Assist with booking staff training courses
- Assist with organising meetings and events, including the organisation of rooms and equipment, and providing refreshments as required
- Keep records in accordance with the school's record retention schedule and data protection law, ensuring information security and confidentiality at all times
- Reception duties - act as first point of contact for parents and visitors
- Deal with telephone enquiries as appropriate, passing on messages where necessary
- Monitor and be aware of school security in line with procedures
- Various other ad hoc administrative duties as required
KEY SKILLS:
Prior administration experience working with the education sector would be desirable
Prior finance experience beneficial
Excellent communication skills with the ability to work well as part of a team and independently
Empathetic and supportive nature
- Able to prioritise workload
- IT literate with knowledge of Microsoft Office packages
- High attention to detail and accuracy
We are committed to safeguarding and promoting the welfare of children and expect all staff and volunteers to share this commitment.
An enhanced DBS will be required prior to commencing employment. If you have a recent DBS or are subscribed to the update service this would be desirable, however a full DBS check can be completed prior to the role commencing.
If you feel like you have the relevant skills for this role and would like further information, please submit your CV online or send your CV to directly to (url removed) alternatively contact the team on (phone number removed).
Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer.
By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.
