Tender Writing Assistant

Role Overview: Primarily responsible for assisting the Bid Manager in responding to EV charge point and solar PV tenders on behalf of Joju, and assisting the Key Account Managers with administration to ensure the smooth running of key EV and PV accounts.

Salary Range: £24,000 to £28,000 per annum
Key Responsibilities:

Supporting on tenders

• Complete work assigned by Bid Manager within allotted timescales
• Managing notifications for all tender sites
• Check tender sites at least once a week
• Find appropriate tenders and upload to the Joju server
• Reading tender specifications and associated documents
• Work out whose input is needed e.g. site visits or a non-Joju partner
• Create a task list with dates for completion, circulate and manage
• Assist with completing tender responses and submitting before the deadlines
• Make sure questions from the client will go to someone at Joju after submission i.e. if you’re on holiday then someone else needs to be across post-tender clarifications

Reporting on tenders

Keep a record of all tenders, including those we didn’t respond to, and include:

• Name of client
• Closing date for response
• Estimated value of tender
• Names of Joju staff with responsibility for answering the tender
• Procurement framework
• Procurement website
• Comments, including thinking on why or why not to go for tender
• Name of winner

Supporting on Account Management

• Complete work assigned by Head of Key Accounts within allotted timescales
• Managing EV chargepoint fleet card access as requested by Key Accounts
• New connection quote requests to District Network Operators and management of quotes
• Back-office subscription management to keep accounts in date. Creation of quotes for the account Managers
• Assisting Account Managers with general administration as required

Person specification:

• Excellent written and verbal communication skills
• To be thorough and have good attention to detail
• The ability to think clearly using logic and reasoning
• Good administration skills
• The ability to use your initiative

Please send a CV and cover letter to debbie.paddington@joju.co.uk.