Transport Administrator

About The Role

The Logistics & Transport department manage the operation and planning of all fleet vehicles and are also responsible for all corporate transport services. It is essential that the fleet is managed efficiently and meets the requirements of the vehicle users and is compliant with all legislation. This role will provide daily administrative support to Barnardo's Transport function and will also help support the logistics operation. This specific role is based in Barkingside and the suitable candidate will be required to travel and work from Barnardo's House at least two days a week, with the remainder to be worked in line with Barnardo's Hybrid Workplace offer. The role also requires periodic visits to London and occasionally other parts of the UK for team meetings and training.

Key working relationships:

Internal:

• Head of Logistics & Transport, Transport Co-ordinator and Transport Administrators
• Corporate stakeholders including Children's Services and Corporate Resources such Procurement and Health & Safety
• All nominated Barnardo's representatives of key operational functions throughout the charity

External:

• Transport Suppliers and Partners
• Designated organisations to support the effective delivery of all transport matters
• Local Authorities

Job Purpose:

To support the Head of Logistics & Transport by providing daily administrative support for all Barnardo's transport functions and provide assistance to the logistics operation. To provide all aspects of administrative support, managing day-to-day tasks and emails, ensuring accuracy and timeliness in communication to the organisation. The ability to be a strong team player and contribute to positive working environment is key to this position.

Key Activities:

• Support the Head of Logistics & Transport, Transport Co-ordinator and other members of the team.
• Liaison with all relevant parties to ensure all processes are effectively administered within the organisation.

• Support and share responsibility for the day-to-day administration of Barnardo's Logistics & Transport functions.
• Manage communications within the organisation; including monitoring all incoming emails to the Transport Inbox.

• Provide effective and efficient support to all queries', ensuring communication is directed to the Head of L&T if required.
• Answer & follow up on all queries via phone and email regarding all aspects of Barnardo's Corporate and Retail transport functions.
• Maintain Microsoft Excel spreadsheets with vehicle data and assisting with monthly reports.

• Liaison and make bookings with external suppliers such as maintenance providers and car rental companies.
• Ensure the fleet and vehicle users are compliant and in line with all legislation and H&S expectations.
• Deal with daily enquiries and signpost to other services or members of the organisation as necessary.
• Attend team meetings and external supplier meetings, via Microsoft Teams as required.
• Attending team development/training days as required.

• Providing other general support to the team as necessary.
• Carry out other ad hoc administration duties.

This Job Description and Person Specification reflect the duties of the post as they exist at this time and may be subject to changed based on the needs of the Department Programme. The post-holder may be required to undertake other duties commensurate with the salary and competence requirements of this post from time to time as required.

Please note due to the high volume of applications for some posts, this advert might close before the displayed closing date. We recommend that you apply for this role as soon as possible.