Ward Administrator

Job overview
B3 Ward Administrator 18.5 hours
Permanent
We are looking for two motivated and enthusiastic individuals, who enjoys challenges, to join our team at the Chichester Centre, a low secure mental health Mental Health unit comprising of three wards, two male and one female, in Chichester, West Sussex.
You will be working as an administrator for Forensic Healthcare service where you will use your skills to support highly-skilled and dedicated clinical staff from a multitude of backgrounds including; doctors, nurses, pharmacists, therapists, and social workers, to help ensure that we continue to provide excellent patient-focused care.
As well as the clinical team you will be dealing with patients, carers and visitors to the unit, as well as telephone calls and enquiries from the general public, patients and relatives.
Main duties of the job
We are looking for a motivated and enthusiastic person who has:

• • Planning and organisational skills;
  • Ability to work on own initiative as well as works well in a team
  • Has good PC skills: - experience of Microsoft Office, including but not exclusively Microsoft Outlook, Word and Excel
  • Has excellent written and verbal communication skills and a pleasant telephone manner
  • Helpful and flexible attitude is essential
  • Has good interpersonal skills and is able to work in a confidential and sensitive manner.

You will be provided with training and development opportunities and regular supervision.
There are two roles for 18.5 hours across 3 days which must include either Monday, Tuesday and Wednesday, or Tuesday, Wednesday and Friday (these dates may be subject to change and as much notice as possible will be given)
Working for our organisation
If you would like to join our team, then we would very much like to hear from you.
For further details contact are below. You also may like to arrange an informal visit to The Chichester Centre:
Detailed job description and main responsibilities
Secretarial duties for the Ward:
To maintain records of sickness/absence/leave/training for the team.
Organise and facilitate relevant meetings, preparing the agenda and taking minutes of the meeting.
To book bank staff via the Nurse Bank as instructed by the Ward Manager or Deputy.
To input weekly figures of bank staff onto spreadsheets and distribute to appropriate managers.
To produce word processed letters and reports to a high standard of presentation and accuracy using appropriate Trust templates, in line with Trust guidelines, from audio and hand written notes. Some letters and reports may contain very distressing content.
See Job Description for further details
Person specification
Qualifications
Essential criteria

• NVQ 3 or equivalent qualifications
• Good standard of secondary education; GCSE at Grade C or above or equivalent

Knowledge/Experience
Essential criteria

• Proven experience of a range of administrative procedures
• Experience of producing documents to a high standard of presentation with good accuracy
• Experience of developing, managing and maintaining office information systems
• Experience of working as part of a team

Sussex Partnership NHS FT is committed to supporting a diverse workforce that reflects our communities. Our workforce is currently under-represented from Black and Minority, Ethnic and disabled communities and we would welcome applications from these communities.
We regret that we are unable to advise candidates if they have not been shortlisted. If you have not heard from us within three weeks of the closing date please assume that you have been unsuccessful on this occasion.
In the event of an excessive number of applicants the Trust reserves the right to close this vacancy earlier than indicated.
Sussex Partnership NHS Foundation Trust takes its responsibilities for the safeguarding and protection of children and young people and vulnerable adults very seriously and expects this of all its employees and bank workers. The Trust works with adult and children's social care to ensure that the integrated service has systems in place to equip staff and bank workers with the knowledge and skills to recognize abuse, and take action to safeguard and protect vulnerable adults and children and young people. It is expected that all staff and bank workers familiarise themselves with the appropriate structures and policies and with the Sussex child protection and safeguarding procedures and the Sussex multi-agency policy and procedures for safeguarding vulnerable adults and undertake the relevant essential training and further training appropriate to their role.
Successful candidates are normally offered salaries at the bottom of the relevant salary range. However, where previous or equivalent NHS experience in a similar role can be demonstrated and evidenced, this may be taken into consideration when setting the starting salary.
Employer certification / accreditation badges
Applicant requirements
The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.