Address
Form of work
SalaryWe encourage applications from people from all backgrounds and aim to have a workforce that represents the wider society that we serve. We pride ourselves on being an employer of choice. We champion diversity, inclusion and wellbeing and aim to create a workplace where everyone feels valued and a sense of belonging. To find out more about how we do this visit: https://www.gov.uk/government/organisations/ministry-of-justice/about/equality-and-diversity.
Business Admin roles in the prison service
At HM Prison Service, we keep the public safe by holding prisoners securely. We give people in prison the support and education they need to prepare for a life without offending, and we’re looking for ambitious Business Admins to join our team and support the smooth running of prisons across the country.
From organising, producing and maintaining accurate records, to acting as a point of communication for your team, you’ll get involved in an incredible variety of work. You’ll need to be patient, have great attention to detail, and be organised and responsible. Because you’ll be required to handle sensitive information, this role involves being on site at all times – this might be in a prison, or in an office.
As a Business Administrator you’ll get an annual salary of between £25,752 - £27,116 (National) / £28,636 - £30,151 (Outer London) / £30,137 - £31,732 (Inner London) for a 37 hour week.
To find out more about working in business administration roles in the prison service click here
If you would like to hear about more information on this role from current post holders, register to our candidate information webinar here
Organisation Level
• Delivery - The jobs at this level will be task focused delivering defined activity or services.
Overview
Job holders within this Group Profile provide administrative support to managers and frontline staff by undertaking transactional work in a particular area.
The job holder is expected to be competent in their area of work, any specific qualifications or training required will be detailed in the relevant job description.
This is a non operational role which may involve contact with prisoners depending on their area of work.
This role has no line management responsibilities.
Characteristics
Typical tasks associated with this Group Profile include:
• Organise, produce and maintain accurate records for area of work
• Act as contact point for all communications to the team. Prioritise and distribute communications to the appropriate person or relevant department in establishment
• Complete monitoring returns for area of work
• Input requisitions on to the finance database and process requisitions for defined area of work
• Co-ordinate any awareness sessions for area of work
• Prepare paperwork for checking by manager, conducting initial checks as required
• Correspond with relevant stakeholders and agencies to ensure that they are aware of information so that information is adequately shared
• Maintain and check establishment databases, manual filing systems and logs of information, responding within agreed timescales and producing reports as required
• Collate information relating to relevant Service Delivery Indicators (SDI's)
• Act as secretary to meetings as required including organising agenda, taking, distributing minutes and action points
Job Descriptions relating to this Group Profile
The job holder once in post will be in matched to a job description; a sample list is shown below. The post is rotational so the job holder could during their career carry out the role of different job descriptions.
• Business Administrator : Activity Hub
• Business Administrator : Business Hub
• Business Administrator : Equality
• Business Administrator : Estates
• Business Administrator : Management Coordinator
• Business Administrator : Offender Management Hub
• Business Administrator : People Hub
• Business Administrator : Programmes
• Business Administrator : Psychology
• Business Administrator : Safe Decent and Secure
• Business Administrator : Safer Custody
• Business Administrator : Security Intelligence Collator
• Business Administrator : Substance Misuse and Drug Strategy
• Business Administrator : Healthcare
• Business Administrator : Observation, Categorisation and Allocation (OCA)
• Business Administrator : Establishment Television Systems
• Business Administrator : Mobilisation, Transition and Transformation Administration Support
• Business Administrator : Regional Admin support Wales
• Business Administrator : Regional Estates Team
• Business Administrator : Safe Decent and Secure Benchmark
• Business Administrator : Equality Benchmark
• Business Administrator : Safer Custody Benchmark
• Business Administrator : Resettlement Worker Benchmark
• Business Administrator : OMU Benchmark
• Business Administrator : Regional Admin Support
• Business Administrator : Regime Development
