Accounts Admin

Purpose of Job:

To carry out efficient and accurate maintenance of all documentation, provide administrative support to the Office Manager in a professional and efficient manner, ensuring that all relevant deadlines are met

Key Accountabilities:

• Ensure the prompt and accurate production of all relevant paperwork.
• Maintain all aspects of Purchase Ledger Invoices via Q-Link / Connections posting to sage in a timely manner.
• Maintain all aspects of Bunkering Reconciliation, keeping accurate up to date files dealing with any discrepancies and rectifying.
• Ensure that all administrative duties are carried out in accordance with established Company procedure.
• Ensure that requests for administrative support from management are actioned promptly and accurately.
• Maintain files (Electronic and Paper) and other paperwork in an accurate and organised manner.
• Ensure the accurate recording of data and documentation.
• Carry out monthly, quarterly and annual reports as required by management.
• Assist with end of month / end of year processes as required.
• Liaise with both internal and external customers, suppliers and service providers in a polite and efficient manner using both written and verbal methods of communication.
• Ensure work place is kept clean and tidy at all times.
• Work within a rota to ensure all Head Office communal areas are kept clean / tidy and to a high standard.

CONDUCT / APPEARANCE

Wear smart clothing in order to maintain a smart / professional appearance

TRAINING

Undertake training courses or on the job training as and when required by the Company.

HEALTH & SAFETY

Adhere to all Health & Safety procedures and regulations

Please note that the list of duties included in this job description is not exhaustive and from time to time you may be asked to carry out other reasonable duties.