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Form of workOur client is always on the look out for great people to join their ever-expanding team. The Accounts Administrator will work alongside the Finance Director, this role will cover all aspects of daily, weekly, and monthly accounts. The provision of accurate, timely accounts data will be key in assisting the Finance Director and the management team in meeting budget targets and driving the business forward.
Accounts Administrator Duties:
- INVOICING: Generation and processing of weekly wholesale invoices using Cybake, interfacing with Xero Accounts and distributing to customers.
- PURCHASE: Work close to the Storeman and process all company purchases comparing the supplier’s price.
- UTILITIES SUPPLIERS: Monitor and control the utilities bills, collecting every month the actual reading meter for the utility’s bills (water, gas, electricity), send it over to specific suppliers. · Search for better rates when the contract needs to be renewed.
- PAYROLL: The Accounts Administrator will check employee’s hours sheets from Production and Retail – cross reference with rota software and keep a simple record of hours worked.
- Track employee holidays using holiday tracker spreadsheet, government holiday calculator and Sage Payroll absence management.
- TAKINGS: Check all shops takings on a daily basis, record in Weekly Takings and Petty Cash spreadsheet, report any errors or anomalies and liaise with shop managers/area manager where necessary.
- Record turnover and year-on-year analysis in the relevant spreadsheets.
- CASH BOOK/BANK RECONCILIATION: Monitor and control petty cash to ensure all ad-hoc payments are accounted for and petty cash is not misused; enter petty cash payments in Xero Accounts.
- SUPPLIER/CUSTOMER DATA: · Clean up suppliers and customers to remove any inactive accounts, write-off bad debts, resolve any erroneous transactions, update contact/payment details etc.
- Supplier Invoices - add all supplier invoices into Xero and prepare Statements on the beginning of every month for all suppliers.
- AGED DEBTORS – CREDIT CONTROL: Weekly analysis of outstanding debts, chase customer payments, resolve customer queries or incorrect entries.
- Monitor aged debtors to ensure no more than 4 weeks outstanding.
- Report weekly to Operations Director to discuss any issues or problems.
- MONTH END MANAGEMENT REPORTS Work closely with the Finance Director to produce monthly management reports to assist management team in keeping to budget and targets.
- YEAR END the Accounts Administrator will assist the Finance Director where required in preparation of year end reports.
Salary: £25,000-£30,000 depending on candidates experience.
Benefits:
- Company events
- Company pension
- Cycle to work scheme
- Discounted or free food
- Free parking On-site
- Store discount
