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Form of workPrincipal Objectives of Position:
- To support the administrative activities of the business to enable delivery and continuous development of a customer focused and efficient support service in all aspects of sales, purchasing, health, safety, quality, and environmental practices.
- To work closely with the Operations Manager and Finance Manager to ensure accurate and reliable information is maintained and readily available.
Key Responsibilities:
- To support full compliance with company policies and procedures.
- To communicate effectively with other administrators and the Operations Manager, regarding workloads, current tasks and issues arising.
- To act as a point of contact pertaining to the administration of sales, purchasing, and general administration.
- To support the administration of project controls, including resource/parts records and associated costs in conjunction with Clockify reporting.
- To support project management administration for the delivery of projects and service agreements, including life cycle management of machines and associated maintenance programmes.
- To liaise with customers, suppliers, and staff at all levels, by telephone and email.
- To respond timely to parts enquiries, generating associated quotations, order acknowledgements, payment applications, and sales invoices as and when required.
- To arrange and expedite parts deliveries to customers, liaising with transport companies as needed.
- To generate purchase orders and process associated delivery notes.
- To work in Stores, stock management, including stock counts, associated Sage entries, stock rotation, and dealing with anomalies in a timely manner.
- To arrange travel, accommodation, training courses and medicals (if, and when necessary).
- To maintain accurate, electronic records in line with data protection and confidentiality regulations.
- To fully contribute towards the overall safe and successful business performance and growth of the company.
Prior Experience, Qualifications & Personal Attributes:
- Good level of education (equivalent to GCSE Grade 5 (C) or above in Mathematics and English).
- Sage X3 experience desirable but not essential as full training will be provided.
- Excellent written and verbal communication skills.
- Good organisational skills and ability to work under pressure.
- Prepared to work in dusty and noisy environments when required.
- Determined and resilient, with the drive to complete tasks.
- Excellent analytical, numeric and IT skills (including intermediate use of Microsoft Excel, Word, and Outlook).
By applying for this role your details will be submitted to List Recruitment.
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