Accounts Assistant

An exciting opportunity has arisen for an Accounts Assistant to join an award winning SME based in Leamington Spa, Warwickshire.

We are now seeking to recruit an Accounts Assistant to join our team.  We are looking for an enthusiastic, highly motivated individual to work within the Finance department reporting to the Finance Director.

Benefits -            Salary £25-£30K depending on experience.

                              25 days’ holiday plus bank holidays. 

Company Pension

Medical insurance after qualifying period.

Profit related bonus after qualifying period.

Hours - Mon-Fri – 9.00-17.00 with a 30 minute lunch break. 25 days’ holiday plus bank holidays.  The position is office based.

Duties:

Duties, to include the following, all with the same priority and importance.

• To familiarise self with all aspects of the finance department and company procedures ensuring that these are followed.
• To support the Finance Director in the day to day running of the Finance Office and to manage in her absence.
• Familiarisation with Sage Line 50 accounts and Xero accounts.
• Coding and data input of purchase and sales invoices in Sage/Xero and subsequent filing.
• Set up supplier’s payments via BACS on the Nat West bank software.
• Process credit card transaction on TYL software.
• Recording and data input of Petty Cash transactions on spreadsheet and Sage.
• Recording and data input of Credit card transactions on spreadsheet and Sage.
• Manage debtors by building strong working relationships to ensure effective and timely collection of debts by ensuring clients pay within their agreed payment terms.
• Credit Control maintaining contact with clients to ensure invoices are clear for payment.
• Update spreadsheets of money due in giving a weekly/monthly forecast.
• Assist Finance Director with producing annual Budgets and cash flow forecasts.
• Dealing with new accounts ensuring credit references are obtained.
• Negotiating repayment plans and an agreed credit limit with the Finance Director and/or Credit Insurance Company.
• Resolving account queries internally and externally to a satisfactory conclusion.
• Posting and allocating daily receipts to Sage/ Xero and monthly sales sheet also, raising an invoice if paid on application.
• Establishing and applying for retention release on practical completion and again on receiving making good defects completion from client.
• Liaising with the Finance Director producing Final Account statements.
• Assist Finance Director with recording and maintaining prepayments, accruals, depreciation, payroll, deferred income and other journals relating to the management accounts.
• Assist the Finance Director in producing monthly/quarterly Management Accounts for Board meetings.
• Work with Contracts department and Finance Director to produce reports relating to cost analysis.
• Promote a professional image when communicating with clients and suppliers.
• Demonstrate a high standard of accuracy and attention to detail and in the interest of the company.
• Carry out all reasonable administrative duties related to the Finance Department including filing and archiving.
• Carry out all reasonable requests by your peers to support company objectives.
• Share within the office the answering of the telephone.

Personal qualities:

• Smart and professional appearance.
• Highly motivated, enthusiastic and attention to detail.
• Analytical with a good understanding and enjoyment of Maths.
• Good time management skills.
• Ability to prioritise work and manage a number of tasks concurrently.
• Good communication skills both written and verbal.
• Adept at using Microsoft word and Excel packages.
• Ability to work on own initiative but understand level of responsibility within a team.
• ‘Can do’ attitude.
• Experience of Sage Line 50 and Xero is preferable although training can be given.

Qualifications:

• GCSE English, Maths to grade C and above.
• Previous accounts experience preferable.
• Previous Construction Industry experience preferable.

INDH