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Form of work
SalaryMAIN DUTIES AND RESPONSIBILITIES:
Aim: To provide professional support to the Finance function of The Trust through the timely administration of income and expenditure procedures. More specific duties are as follows.
i. Taking responsibility for purchase ledger, overseeing the entry of approved veterinary invoice and volunteer claims onto the CRM subsequently transferring to the finance system and through to payment, all while ensuring all associated records are maintained, filed, and eventually archived.
ii. Direct entry to the finance system of all other supplier invoices.
iii. Reconciliation and review of expenditure on the pre-paid SOLDO cards to ensure that receipts support relevant expenditure.
iv. Checking Trust bank statements for donations and legacy payments and reporting same to relevant staff members at Head Office to ensure timely acknowledgement and thanks.
v. Transfer of sales income from the CRM to the finance system, checking and verifying cheques/cash and preparing banking income for deposit at the bank and taking same to the bank/post office when needed.
vi. To manage and record the Charities Aid Foundation (CAF) income, Gift Aid income, income from donations and legacies, entering same on the finance system to the appropriate nominal accounts.
vii. Reconciliation of income from the online payment portal STRIPE for income from website sales.
viii. To assist with the banking and reconciliation of all income together with the provision of a regular bank reconciliation routine.
ix. Working with the Finance Manager to prepare the accounts for year-end and be involved with the audit process.
x. Assist the Finance Manager with the budget process and reporting to budget holders and cash flow management when required.
xi. Contribute to the maintenance and development of a secure financial controls environment and abide by the various policies and procedures of the Trust.
Together with such additional general duties as the Employer shall reasonably require, having regard to the needs of the Employer’s business as a Charity.
ABOUT YOU:
It is essential that you have a positive approach, good attention to detail, and be willing to participate and learn. The finance team is a small team and working well together is both important to delivery of our work and in enjoying our work.
An accountancy qualification (AAT or above equivalent) and a minimum of 2 years’ experience in a similar role is highly desirable.
You should have solid Microsoft Office skills – mainly excel, word and outlook and some exposure to accounting packages like Sage.
You will have an overall good level of education, and a willingness to support the Charity in its aims and objectives as a Charitable Trust.
The successful applicant will have a good telephone manner, excellent numeracy and literacy, the ability to work to deadlines and prioritise own workload while maintaining a compassionate, professional and efficient public image for The Trust.
Additional benefits of working here:
As you can imagine – working at The Cinnamon Trust is working with people who love animals. We make every effort to accommodate people who want to bring their pet into work with them. It makes for a very special workplace.
We have a uniform policy and a relaxed style uniform of shirts, sloppy joes etc provided free to staff as appropriate for their role (Sanctuary staff receiving, for example, wet weather gear ).
We work a 35 hour week but reduce the 1 hour lunch to 30 minutes 4 days a week and receive a flexi-day once a month.
We also receive an additional paid day off over Christmas / New Year period – the actual date and how it is taken (perhaps 2 half days) is decided each year to suit the needs of the charity and our clients.
We operate a suggestion box and value the ideas of our staff and their contribution to developing the Cinnamon Way of doing things.
