Accounts Payable Clerk

Our client is recruiting for a Shipping Admin & PL Assistant to manage the Import of Hard Goods & Equipment from suppliers largely based in the Far East & Europe. Responsibilities are to communicate to other staff and departments in the organisation including Procurement & Warehouse teams.

Main Responsibilities & Tasks:

Shipping:

· Arrange delivery slots into warehouse with the freight forwarder

· Update shipping schedule & distribute to appropriate staff members

· Email UTT & MM a copy of the latest 'In Transit Report’

· Set up a new container booking schedule on a weekly basis. Usually work 2-3 weeks in advance

· Process emailed and original shipping documents from suppliers. Send out to the correct freight forwarder. Log details.

· Process GINS sent from UTT

· Process Letter of Credit’s from Bank. Send out originals to shipping agent

· Go through the latest Freight Forwarders schedules and update the system

· Chase suppliers by email for any missing container paperwork

Purchase Ledger

· Receive invoices/credit notes electronically, date stamp and place into correct folder for approval/processing

· Checking and accurately entering supplier invoices/credit notes ensuring correct VAT treatment

· Ensuring authorisation procedures for supplier invoices are followed

· Preparing foreign supplier paperwork for payment

· Making foreign TT payments

· Setting up new supplier accounts

· Opening and processing Letters of Credit

· Entering supplier invoices and credit notes onto the company system

Competencies & Attributes:

· Excellent written and oral communication skills

· Flexible working approach

· Ability to work in a fast-paced environment with a varying workload

· Ability to work well within a team environment

· Ability to work to a high degree of accuracy

· Excellent communication skills

· Ability to work under pressure and meet deadlines

· An enthusiastic and hands on approach

· Computer literate with Microsoft Office systems (Excel, Word and Outlook).