Address
SalaryResponsibilities and Positive Performance Indicators
Process all purchases (supplier invoices) and refunds (credit notes)
Analyse purchases by expense type (coding invoices) accurately.
Maintain a Ledger set to you.
Ensure the accurate treatment of VAT on expense invoices.
Reconcile supplier accounts and resolve differences.
Maintaining the Purchase Order System direct deliveries and ensuring they processed every day.
Allocating Direct Debit Payments accurately on Suppliers Accounts.
Reconciliation of ALL Purchase Ledger Accounts to Supplier Statements within the period.
Chasing Credit Balances by phone and writing letters/Emails
European Intercompany balances/ Netting payments in the absence of others.
Maintain documents pertaining to Sarbanes Oxley requirements and ensure accurate control procedures are in place for all legislative and regulatory requirements.
Looking after internal and external post ensuring that all paperwork in looked after daily, where this is not achieved ensuring that the Manager and leader are aware of the situation.
Delivery of team important metrics
Ensure own by handling workload appropriately to ensure own targets are delivered on time and on target.
Ensure clear and immediate communication to other team members and supervisors when issues arise to ensure the team objectives are met.
Self-development
Demonstrates an ongoing dedication to self-learning and self-development.
Handle own workload and raise potential issues to lead and Manager.
Working within a team
Build constructive working relationships, characterized by high level acceptance, partnership, dedication, and mutual regard.
Treats other team members with respect and encourages the trust of others. Gains dedication and involvement of relevant personnel.
Displays a positive demeanor and reserve about work to be done, reporting personnel, management, and employer policies even in times of change.
Communication
Clearly and authoritatively communicates both verbally and in writing with individuals, their team’s customers and external contacts.
Communicates a clear message to the rest of the team.
All issues identified whether actual or potential are appropriately discussed in a timely basis.
Evaluating processes and procedures.
Continually consider the processes and procedures accepted in the team with a view of offering potential improvements to Manager and lead to make the team more effective.
Liaise with other external institutions where required to assist with the resolution of enquiries and improvement of processes.
Ensure acceptance of the Sarbanes Oxley procedures for all areas of responsibility e.g. daily reconciliations, invoice processing and reconciliation of Cheques returned.
Education and Required Skills
Educated to GCSE level, you will have at least 12 months experience in Finance administration support.
You must be well organized balancing several different tasks at one time and have an excellent telephone manner and customer service skills.
You will be IT literate and experienced in the use of Microsoft Office; an intermediate level of Excel is important.
Attention to detail is a must, together with adhering to agreed timescales which may involve time pressured working and unsocial hours.
Education and Required Skills
You will have at least 12 months experience in Finance administration support.
You must be well organised balancing several different tasks at one time and have an excellent telephone manner and customer service skills.
You should have an excellent command of English with good oral and written skills, and the ability to work under your own initiative.
You will be IT literate and experienced in the use of Microsoft Office; an intermediate level of Excel is crucial.
Great accuracy and attention to detail is a must, together with adhering to agreed timescales which may involve time pressured working and unsocial hours.
