Admin Assistant

Admin Assistant
12 Months
Frimley
£13.50p/hr PAYE + Holidays
Inside IR35
I am looking for an Admin Assistant to join our client, BAE Systems, in Frimley.
As an Admi Assistant, you will be supporting the Business Integrity Training offering on all learning platforms, including the BIT Learning Portal via the BIT Support email box. A key requirement is to produce Microsoft Excel completion reports for stakeholders. The holder will work directly for the Business Integrity Training Manager, with a dotted line to the BIT Team Leader for daily activities.
Role Responsibilities
Business Integrity Training (BIT)
• Manage and action the BIT Support mailbox on a daily basis, answering off queries and raising to the team leader or Business Integrity Training Manager when required
• Update Success Factors and other learning platforms with completions of BIT when required
• Reporting
• Produce weekly/monthly reports from Success Factors on completions using extracts and Microsoft Excel and upload onto Workspace/SharePoint intranet page
• Create management dashboards on completions in Microsoft Excel & Microsoft PowerPoint
• Produce ad hoc reporting as and when required
BIT Learning Portal – bespoke off-network learning system
• Act as the initial contact for enquiries regarding the BIT learning portal
• Creation of users
• Support users with password resets
• Produce weekly/monthly reports from the portal and provide to stakeholders
Typical Knowledge, Skills and Qualification Requirements
• Knowledge and Experience in using Microsoft Excel and creating formulas, pivot tables, charts, dashboards and formatting. Extracting data into a meaningful format.
• Knowledge and experience using Microsoft Outlook
• Knowledge and experience of producing small presentations using Microsoft PowerPoint
• Training will be given on Success Factors and BIT Learning Portal and other learning platforms the business use
• Knowledge of Skype for business – Setting up meetings and group calls
• An understanding of how to deal with Confidential Information/Issues (eg GDPR) and how to save/store information appropriately.
• Have experience in a operational support role supporting multiple customers across multiple systems
• Highly competent in problem solving for the queries received via the BIT Support inbox and team, analysing complex information to draw conclusions and implement
• Excellent customer focus with an ability to deliver to a varies internal/external customer base
• Data collection, collation and analysis to inform decision making
• Excellent self organisational, time and workload management skills, as the role will work extensively on their own with the support from the team.
• Communication and diplomacy skills to resolve issues in the BIT Support Mailbox
• A high level of professionalism when interacting with users, managers and colleagues
• The ability to interact appropriately in difficult/challenging situations with senior stakeholders
Morson is acting as an employment business in relation to this vacancy.
Administration filing e-filing GDPR secretarial data entry data input Excel Word Outlook Access MS Office booking system business support database management diary management minute taking