Admin Assistant

• Position:Admin Assistant
• Salary: 22,000
• Location: Polegate
• Hours:35 hours per week Monday to Friday 9am to 5pm (one hour lunch)
• Benefits: Wellbeing and Support Scheme, 33 days holiday, company events, free fruit, free on-site parking

An experienced Administrator with excellent Customer Services skills is being sought by my client to join its friendly team of administrators in its Polegate office. Diary management, customer support and experience of navigating customers' portals are a must as well as being able to work in a fast-paced environment in a busy open-plan office.

The role includes:

• Scheduling in jobs with clients and field operatives
• Ensuring all paperwork is in place, ie Purchase Orders received, job sheets completed
• Logging jobs onto the field service management database and client portals
• Ensuring inhouse works diary is up to date
• Producing relevant paperwork and drawings to send to field operatives
• Arranging permits for work crews going in to secure areas
• Liaising with other departments to ensure the smooth running of jobs
• Ensuring the right equipment is on site if required
• Raising expenses for field operatives
• Filing and general office duties including answering incoming calls from the main line

You must be used to working as a team, be highly organised with proficiency in Microsoft 365. This is an office-based role and the ideal candidate should be available to start before the end of February to receive on the job training.

Skills and qualifications include:

• Proven experience as an administrative assistant or in a similar role
• Proficient in using computerised systems and office software (e.g., Microsoft Office Suite)
• Strong organisational skills with the ability to prioritise tasks and meet deadlines
• Excellent verbal and written communication skills
• Attention to detail and accuracy in completing tasks
• Strong problem-solving skills and ability to work independently

Wild Recruitment Ltd T/A First Recruitment Services is acting as an employment agency in relation to this vacancy

First Recruitment Services is acting as an Employment Agency in relation to this vacancy.

Please note that no terminology in this advert is intended to discriminate on the grounds of a person's gender, marital status, race, religion, colour, age, disability or sexual orientation. Every candidate will be assessed only in accordance with their merits, qualifications and ability to perform the duties of the job.