Address
Form of work
SalaryAdmin Assistant - Part time (Minimum 30 hours)
Based in Kingston upon Thames
Salary: £25,000 pro rata
Full time Office based role
Fantastic opportunity to join a not-for-profit organisation based in Esher.
This is a generalist role and involves admin support to the HR function, predominantly in recruitment. Involving all people related administration and coordination tasks (e.g. recruitment and new starter processes); providing accurate and timely managed information, and ensuring compliance with data protection requirements and best practices with regards to the maintenance of the HR system and employees’ records.
Key Responsibilities
- Act as first point of contact for job related enquiries by telephone or email
- Assist with the administration of the recruitment process including: preparing and posting job advertisements, arranging and managing the interview process as well as completing new starter paperwork
- Performing right to work check and Disclosure and Barring Service checks. Follow up on these as required.
- Process new starter paperwork, ensuring everything is returned, including references.
- Assist in the processing of all documentation related to the different aspects of employment.
- Assist with Induction of new starters.
- Provide course administration for training and development.
- Ensure training and development records are maintained up to date.
- Provide administrative support to other members of the Human Resources team as requested.
- Provide cover and assistance for other team members as appropriate.
Person Specification
- IT Savvy, proficient with Microsoft Office
- Previous Administration experience
- CIPD qualified desirable
- Experience of dealing with sensitive and/or confidential information
- Understanding of relevant employment legislation
- Highly organised with excellent attention to detail
- Able to create good quality written material of a professional standard
- Calm, friendly and helpful manner
- Confidential and diplomatic
- Excellent interpersonal skills
