Admin Assistant

My client is currently looking for a Operations/ Admin Assistant to work with them full time from home or in there London office.

Responsibilities:

1. Office Management:

Oversee day-to-day office operations, ensuring a clean, organized, and efficient work environment.

Manage office supplies and equipment, including ordering and restocking as needed.

2. Administrative Support:

Provide administrative support to executives and team members.

Manage calendars, schedule meetings, and coordinate travel arrangements.

Prepare and organize documents, reports, and presentations.

3. Communication:

Serve as a primary point of contact for internal and external communications.

Respond to inquiries, both in person and over the phone, in a professional and timely manner.

Manage and distribute incoming mail and emails.

4. Record Keeping:

Maintain accurate and up-to-date records, databases, and filing systems.

Assist in record-keeping related to employee attendance, benefits, and other HR-related matters.

5. Event Coordination:

Assist in planning and coordinating company events, meetings, and conferences.

Arrange logistics, catering, and any other necessary arrangements.

6. Financial Administration:

Assist in basic financial tasks, such as processing invoices, expense reports, and reconciling receipts.

Work closely with the finance department to ensure accurate record-keeping.

7. Team Collaboration:

Collaborate with different departments to facilitate smooth communication and operations.

Support team members with administrative tasks as needed.

8. Requirements:

Proven experience as an administrator or in a similar role.

Strong organizational and multitasking skills.

Excellent communication and interpersonal abilities.

Proficient in MS Office and other relevant software.

Attention to detail and problem-solving skills.

Ability to handle confidential information with discretion.

Knowledge of basic financial processes is a plus.

Experience/ Skills:

2 years previous experience in administrative or personal assistant roles is required.