Administration Assistant

Job Summary:
IM Group Services is the UK’s largest family owned and operated shopping management company. Formed in 2020 and built on a solid foundation of more than 60 years’ experience in the property industry, we are passionate about transforming and enhancing retail spaces in an ever-changing and challenging marketplace.

We are seeking a highly organized and detail-oriented Administrative Assistant to join our team. The ideal candidate will have excellent communication skills, strong organizational abilities, and a proactive approach to problem-solving. As an Administrative Assistant, you will provide support to the office by handling various administrative tasks and ensuring smooth operations.

Responsibilities:

· Answering and directing all phone calls

· Arranging meetings and taking minutes

· Managing calendars and appointment bookings

· Creating, maintaining and organising all filing systems

· Preparing paperwork and appropriate work spaces for meetings

· Preparing, proof reading and distributing reports

· Updating and maintaining policies and procedures

· Tracking, ordering and distributing office supplies

· Assisting with any other office based tasks

Requirements:
- Proven experience as an administrative assistant or in a similar role
- Strong organizational skills with the ability to prioritize tasks effectively
- Excellent written and verbal communication skills
- Proficient in using computerized systems and office software (e.g., Google Suite, Microsoft Office)
- Attention to detail and accuracy in all work performed
- Ability to handle sensitive information with confidentiality
- Strong problem-solving skills and ability to work independently

Job Types: Full-time, Permanent

Pay: £20,000.00-£22,000.00 per year

Benefits:

• Free parking
• On-site parking

Schedule:

• Monday to Friday

Experience:

• Administrative experience: 1 year (required)

Work Location: In person

Application deadline: 10/05/2024
Expected start date: 03/06/2024