Administration Assistant

Administration Assistant

Employer: Wokingham Borough Council
Salary: £26,421 - £28,770 Pro Rata Per Annum, Plus Benefits
Location: Shute End/Home Working
Contract: Permanent
Working Pattern: Part Time
Hours: 22 Hours hours per week.
DBS Check: Yes
Closing Date: 03/03/2024 at 23:00
Reference: 712845

Administration Assistant (Part-time)

22 hours Per Week

We have an excellent opportunity available for an Administration Assistant to join our team at Wokingham Borough Council on a permanent, part-time basis.

As the Administration Assistant you will play a key role in providing efficient, proactive, and highly confidential support to the Public Health leadership team.

The central aim of the Public Health service in Wokingham is to improve the health of local residents, reduce differences between life expectancy, and improve healthy life expectancy.

We can offer a fantastic range of benefits including flexible working options, a generous annual leave entitlement, a local government pension scheme, discounts and much more!

Key responsibilities :

• To work with a great deal of autonomy, managing all diary management for Public Health leadership. Understanding clearly when to seek clarity and guidance with conflicting priorities and requested meetings.
• Extensive diary management, maintaining the smooth running of the relevant Public Health leaderships diaries using independent judgement to prioritise the work schedule in accordance with changing priorities, liaising with all relevant parties in an efficient and effective way, ensuring the efficient use of diary time.
• Take full ownership and responsibility of tasks, issues, calls and appropriate enquiries for Public Health leadership. Ensuring that outstanding tasks are followed up, whilst ensuring that service requirements, corporate policies and procedures are adhered to.
• Independent preparation of routine administration tasks, such as, reports, spreadsheets and presentations with a high degree of confidentiality and accuracy.
• To prepare and collate all paperwork for the Public Health leadership meetings and minutes when required.

Skills/qualifications and experience required:

• Experience supporting senior leadership teams or similar experience.
• Good IT skills with previous experience in using Microsoft Windows, Word, Excel, PowerPoint and Teams.
• Good written and verbal communication skills with an ability to vary the style to meet the needs of the audience.
• Ability to actively listen in order to extract and assess the important information.
• Analyse management data and communicate to groups, including recommending appropriate action where necessary.
• Ability to work with tact, diplomacy, and sensitivity.

For an informal chat about the role please contact Natasha Jones via email

Closing date: Sunday 3rd March 2024, 11pm

Interview date: TBC

Please be aware that we will be reviewing the applications we receive on a daily basis, and we reserve the right to close the advert early if suitable candidates are identified.

Wokingham Borough Council is committed to safeguarding and promoting the welfare of children and vulnerable adults and expects all staff, other workers and volunteers to share this commitment. All successful candidates for this role will be subject to Disclosure & Barring Service (DBS) checks along with other relevant employment checks.

Wokingham is an equal opportunities employer.

How to apply

Please apply online via the link provided.

Please note, we do not accept CVs submitted without a fully completed online application form.

Further information on this vacancy

• Job Description