Administration Assistant

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Job Overview

Regular Monday to Friday, 0700 to 1500, Free onsite parking, complimentary meals and refreshments, free uniform, free life insurance, company sick pay, pension scheme. Start dates ASAP

As the Administration Assistant, you will provide comprehensive administrative support to the team while assisting in optimising the company’s resources and own areas of responsibility in order to achieve the business objectives. The job holder will continuously strive to improve performance and maintain a high quality and responsive day-to-day administrative operation

What will life as a Administration Assistant in the gategroup team look like for you.

• Competitive salary + Benefits
• Monday to Friday, 0700 to 1500
• Inhouse training and development
• Complimentary meals & beverages
• Free Uniform
• Company sick pay
• Free on-site parking
• Paid Holiday
• Regular shift patterns
• Pension scheme to help you save for your future
• Bespoke employee support programme, including free counselling sessions
• Refer a friend scheme with generous bonuses for each successful referral
• Access to a great discount platform, saving you money on everyday purchases and so much more
• Cycle to work scheme

Main Duties and Responsibilities

• Check out flights and enter figures from flights using the SACS bond system.
• Actualise flights.
• Batch purchase invoices ready for payment.
• Complete month end customs reports and finance report for unit and region.
• Provide Bond Jet2 reports for finance and unit manager.
• Check supplier invoices against nominated supplier listings.
• Enter month end stock counts into SACS and produce stock reports for unit manager.
• To ensure that all accounts for the Bond are complete within set deadlines and maintain accurate records.
• Check out flights and enter figures from flights using the SACS bond system.
• Actualise flights.
• Organise weekly stock takes entering data onto standard system
• Monitor and update requests for annual / sickness leave via Workday only
• To implement the allocation of staff resources to shifts ensuring adherence to Company policy and working time regulations ensuring all issues relating to EU/UK legislation are adhered to.
• To be responsible for the weekly shifts checks in Workday HR System
• Maintenance of any records required for the business as delegated by the Unit/General Manager.
• Processing of airside passes, ensuring accurate compliant documentation
• Maintaining Driver records on Vision
• Telephone enquiries
• Printing of airline labels for the operation
• To ensure effective channels of communication at all levels so every member of the team is aware of the customer requirements and objectives and the part they play in the successful delivery of these requirements.
• To attend team meetings as required and ensure detailed.
• To attend all necessary training programs to develop your own potential and enable your progress in the company
• Supporting meetings and note taking
• Assist Unit/General Manager in responding to KPIs
• Any other reasonable requests.

Qualifications and Experience:

Education:

• Good general education to GCSE/O Level/NVQ Standard or equivalent
• High level of written and spoken English

Work Experience:

• Previous work experience in similar role
• Previous experience in supporting budgeting and forecasting or stock control processes

Skills & Knowledge:

• Numerate and literate, ability to interface with management
• Excellent administration and organisational skills with a strong attention to detail
• Must always demonstrate integrity, confidentiality, and professionalism
• Ability to work efficiently using own initiative to resolve issues
• Effective verbal and written communication skills in English,
• Good working knowledge of Microsoft Applications (Outlook, Word, Excel)
• Ability to work under pressure and to tight timescales, prioritising as appropriate
• Proactive and positive/flexible attitude

Previous experience in a catering or hospitality role is desirable but not essential. You must be keen to learn. In addition to job - related training, you will develop your skills in teamwork, time management, multi-tasking, communication and attention to detail. All applicants must have the right to work in the UK, undertake a CRC (Criminal Record Check) and provide 5 years of checkable referencing history. For anytime spent outside the UK exceeding 6 months, you must be able to provide a CRC (Criminal Record Check) for that country.

If you share our values of excellence, passion, respect and responsibility, don’t miss out on this opportunity to join our team. Apply TODAY.