Administration Manager & Assistant To Ceo

Administration Manager & Assistant to CEO.
Our client a leadoing niche headhunting consultancy looking to expand their operation into 2024 and beyond is looking for an Administration Manager & Assistant to CEO The chosen candidate will oversee administrative tasks, manage office procedures, support the recruitment team, and conduct auditing of the CRM system to ensure data accuracy and compliance as well act as Personal Assistant to the CEO.

Location: South Manchester
Type: Full-time, Permanent, Hybrid (3 days in office, 2 days remote)
Key Responsibilities:
Office Administration:
- Manage daily office operations, including maintaining supplies, equipment, and facilities.
- Handle incoming calls, emails, and correspondence, redirecting or responding appropriately.
- Organize and schedule meetings, appointments, and travel arrangements.
- Maintain and update company databases and filing systems.
- Conduct regular auditing of the Vincere CRM system to ensure data accuracy, completeness, and compliance with company standards.
- Collaborate with the IT or relevant teams to troubleshoot CRM issues and provide necessary user support.
HR and Recruitment Support:
- Assist in recruitment activities, including scheduling interviews and coordinating candidate communication.
- Support onboarding processes for new hires, ensuring a seamless integration into the company.
- Oversee HR-related documentation, such as contracts, policies, and compliance requirements.
Financial and Associate Management:
- Assist in managing office budgets, expenses, and invoicing.
- Liaise with business associates, negotiate contracts, and manage relationships to ensure cost-effective solutions.
Team Support and Coordination:
- Act as a point of contact between management and employees, handling queries and disseminating information as needed.
- Collaborate with various employees to facilitate efficient communication and workflow.
- Coordinate office events, team-building activities, and celebrations.
Requirements:
- Experience: Minimum of 1-3 years in office administration or management roles, preferably within recruitment or related industry.
- Education: Bachelor's degree in Business Administration, Human Resources, or relevant field is preferred.
- Organizational Skills: Excellent organizational and multitasking abilities, with a keen eye for detail.
- Communication: Strong verbal and written communication skills; ability to interact with individuals at all levels.
- Tech Proficiency: Proficient in Microsoft Office Suite and familiarity with office management and CRM software.
- Adaptability: Ability to thrive in a fast-paced environment and adapt to changing priorities.
- Team Player: Strong interpersonal skills and a collaborative attitude towards working with diverse teams.
- Initiative: Proactive mindset with the ability to take ownership of tasks and work independently.
- Travel: Infrequent international travel with members of the Management team will be required, as we attend various renewable energy conferences throughout the working year.
Benefits:
- Competitive salary package
- Opportunities for professional development
- A supportive and inclusive work environment
- Additional perks and benefits