Administration Supervisor

RECRUITMENTiQ is working in partnership with a global shipping company, based in Glasgow is currently seeking an experienced and organised Administration Supervisor.

Responsible to the General Manager, the Administration Supervisor shall be responsible for:

• The day-to-day supervision and training within the Administration Department;
• Maintain and control, attendance and discipline of Staff under supervision;
• Development and management of job descriptions and specifications;
• Recording, checking and distributing incoming office and ships mail with follow up correspondence;
• Recording, packaging of outgoing office and ships mail with follow up correspondence, including mail room management;
• Typing, compilation and assembly of Inspection Reports, Management Reports, Letters, Lists and other documents as required by the Operations Department;
• Update Company Directory ;
• Distribute Technical Bulletins of main engine manufacturers to vessels;
• Handling of all telephone calls and management of telephone system;
• Co-ordinating storage and retrieval of files in archive

The candidate shall have the following attributes:

• Education and training: experience in the marine industry and/or administration.
• Excellent communication skills and proficiency in Microsoft Word and Excel.
• Extensive supervisory experience
• A good telephone manner and the ability to communicate effectively.
• Educated to the standard grade level

Education and Training:

Experience within Marine Industry and / or Administration sector. In addition to requirements determined by the Line Manager, excellent communication skills, knowledge of Microsoft Word & Excel.

With an ambitious strategy, we aim for further growth and success so if you have the ability to work in the team environment and are committed, talented and enthusiastic, this is the right place for you.

Please apply by sending your CV with covering letter.