Administration Support Coordinator / Office Manager

Pyramid8 are currently working for an interesting opportunity as an Administration Coordinator to support various departments from HR, Heath & Safety and Finance. They are looking for an enthusiastic and highly organized individual who can work as a team or autonomously.

Overview

To support all areas of the business in terms of administration and office support. You will co-ordinate all necessary functions to ensure that all areas of the business are supported accordingly.

They are a real people business who genuinely support individuals in their work. With a 37.5 hour week with flexibility between 8:00am and 5:00pm with Hybrid working 2 days from home.

Excellent Benefit including 26 days holiday + Bank and the option to take extra.

Key competencies

• Ability to work with the minimum of supervision.
• Plans thoroughly tasks, times and responsibilities
• Ability to organize information effectively
• Is able to deal with many things at once
• Has a positive "can do" approach to work
• To be methodical and follow appropriate processes, policies and procedures.
• Ability to plan tasks, times and responsibilities in order to meet both internal and external customer requirements.
• Promote excellence in customer service.
• Build and maintain good internal and external working relationships.
• Ensure written communication is clear and accurate, in line with the job requirements.

Main Duties

• Management and co-ordination of HR
• Onboarding for new employees
• Management of online holiday system
• Management of employee expenses system
• Ensuring personnel records are kept up to date
• Developing HR processes
• Health and safety administration and co-ordination to ensure compliance and accurate record keeping.
• Keeping of general company records including:
• Phone lists
• Car schedules
• Employee Lists etc.
• Management of telecommunications to include both landlines and mobile phones. Managing and renewing contracts as required.
• Arrangement of all travel bookings such as flights, hotels and car hire in the most cost effective way.
• To co-ordinate internal and external meetings and arrange catering as required.
• Upkeep of company insurance policies and claim reporting/handling
• All aspects of vehicle fleet administration including ordering of new vehicles, fuel cards, insurance MIDB administration.
• Upkeep of premises including co-ordination of general maintenance and cleaning.
• Ordering of all office supplies such as stationery, canteen & cleaning supplies etc.