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Form of work
SalaryPyramid8 are currently working for an interesting opportunity as an Administration Coordinator to support various departments from HR, Heath & Safety and Finance. They are looking for an enthusiastic and highly organized individual who can work as a team or autonomously.
Overview
To support all areas of the business in terms of administration and office support. You will co-ordinate all necessary functions to ensure that all areas of the business are supported accordingly.
They are a real people business who genuinely support individuals in their work. With a 37.5 hour week with flexibility between 8:00am and 5:00pm with Hybrid working 2 days from home.
Excellent Benefit including 26 days holiday + Bank and the option to take extra.
Key competencies
- Ability to work with the minimum of supervision.
- Plans thoroughly tasks, times and responsibilities
- Ability to organize information effectively
- Is able to deal with many things at once
- Has a positive "can do" approach to work
- To be methodical and follow appropriate processes, policies and procedures.
- Ability to plan tasks, times and responsibilities in order to meet both internal and external customer requirements.
- Promote excellence in customer service.
- Build and maintain good internal and external working relationships.
- Ensure written communication is clear and accurate, in line with the job requirements.
Main Duties
- Management and co-ordination of HR
- Onboarding for new employees
- Management of online holiday system
- Management of employee expenses system
- Ensuring personnel records are kept up to date
- Developing HR processes
- Health and safety administration and co-ordination to ensure compliance and accurate record keeping.
- Keeping of general company records including:
- Phone lists
- Car schedules
- Employee Lists etc.
- Management of telecommunications to include both landlines and mobile phones. Managing and renewing contracts as required.
- Arrangement of all travel bookings such as flights, hotels and car hire in the most cost effective way.
- To co-ordinate internal and external meetings and arrange catering as required.
- Upkeep of company insurance policies and claim reporting/handling
- All aspects of vehicle fleet administration including ordering of new vehicles, fuel cards, insurance MIDB administration.
- Upkeep of premises including co-ordination of general maintenance and cleaning.
- Ordering of all office supplies such as stationery, canteen & cleaning supplies etc.
