Administration Support Coordinator / Senior Administrator

Pyramid8 are currently working for an interesting opportunity as an Administration Coordinator to support various departments from HR, Health & Safety and Finance. They are looking for an enthusiastic and highly organized individual who can work as a team or autonomously.

Overview

To support all areas of the business in terms of administration and office support. You will co-ordinate all necessary functions to ensure that all areas of the business are supported accordingly.

Working for a fast-paced growing organisation with a prestigious office in the heart of Leeds City Centre. They deliver solutions to help retail organisations plan and gain the best out of the products they provide.

Reporting to the Operations Manager you will on a variety of administration tasks supporting the overall day-to-day running of the business.

Key competencies

• Plans thoroughly tasks, times and responsibilities
• Ability to organize information effectively
• Is able to deal with many things at once
• Has a positive "can do" approach to work
• To be methodical and follow appropriate processes, policies and procedures.
• Ability to plan tasks, times and responsibilities in order to meet both internal and external customer requirements.
• Promote excellence in customer service.
• Build and maintain good internal and external working relationships.
• Ensure written communication is clear and accurate, in line with the job requirements.

Main Duties

• Management and co-ordination of HR
  
  • Onboarding for new employees
  • Management of online holiday system
  • Management of employee expenses system
  • Ensuring personnel records are kept up to date
  • Developing HR processes
  • Health and safety administration and co-ordination to ensure compliance and accurate record keeping.
  • Keeping of general company records including:
  • Phone lists
  • Car schedules
  • Employee Lists etc.

• Management of telecommunications to include both landlines and mobile phones. Managing and renewing contracts as required.
• Arrangement of all travel bookings such as flights, hotels and car hire in the most cost effective way.
• To co-ordinate internal and external meetings and arrange catering as required.
• Upkeep of company insurance policies and claim reporting/handling
• Upkeep of premises including co-ordination of general maintenance and cleaning.
• Ordering of all office supplies such as stationery, canteen & cleaning supplies etc.
• Any other duties deemed to be within your abilities.