Administrative Assistant

Job title: Administrative Assistant

Location: Bristol - 5 days on-site working(Bristol)

Hours per week: 37.5

Pay rate per hour: Up to £20 per hour

The business is a technical consultancy providing advice and engineering expertise to public, regulated and private sector clients.

The position is varied and interesting, working as part of a team who provide multidisciplinary support to complex projects both in the UK and in support of our other businesses overseas.

The successful candidate would be part of the ADS&T Business Enablement Team and work within the Operations function of the business.

Requirements:

Essential Criteria

• Previous experience of office administration.
• Ability to work in a large busy, professional office environment providing administrative support
• Self-sufficient/ability to work independent from instruction with a proactive approach
• Accurate record keeper, systems and process driven
• Competent in the use of MS Word, Excel, Outlook & Teams
• Vibrant and keen team player
• Educated to GCSE level including Maths & English

Responsibilities:

Administration

• Process travel requests that are sent to the functional mailbox - flight, hotel, hire car and rail
• Desk and car park bookings
• Staff engagement activities, assisting with Welcome Day administration
• Archiving project material
• Maintaining Distribution Lists
• Process Corporate orders (e.g. business cards)
• Support to the Office Manager, Assistant Office Manager and ADS&T Division

Equipment

• Deal with printers, stationery, mail & PPE orders
• General office duties such as provide support for meeting room equipment
• Supporting with chasing IT requests to ensure staff have what is required
• Management of lockers/cupboard
• Maintaining pool equipment e.g., laptops/desktops

Practice Support

• Supporting the Practice Managers & teams with admin tasks to support them with delivery of their projects e.g. Meetings & event co-ordination and ad hoc support

The role is full time and the hours are 37.5 hours over 5 days per week, based in the Bristol office. This is an office based role.