Administrative Assistant: Aerfin

Full-time– Permanent–Salary: £23,000 - £28,000 doe - Location: Crawley I Hybrid

About AerFin

Join AerFin, a premier global aviation company specialising in aircraft and engine aftermarket support services. We help customers worldwide to keep fleet flying. Backed by private equity, we're rapidly expanding, with our headquarters located in Caerphilly. As we grow, our global footprint expands, with additional sites in London, Dublin, Singapore, and Miami.

About the role

We're currently seeking an Administrative Assistant to play a crucial role in ensuring the seamless and efficient operation of AerFin's offices. This role falls within the function of the CEO office, reporting to the Executive Assistant. In this position, you'll be responsible for overseeing various administrative duties, managing office supplies, coordinating office events, and offering invaluable support to both employees and visitors to uphold a productive and well-organised environment.

If you're skilled in organisation and multitasking, effortlessly handling numerous responsibilities, and possess a genuine passion for delivering exceptional service, then we'd love to hear from you.

Responsibilities:

• Manage the reception area and welcome guests
• Manage company correspondence, including phone calls, emails, letters and packages, passing information to the relevant departments.
• Organise meeting rooms, arrange catering
• Ensure office facilities are operational including arranging and reporting necessary repairs & inspections.
• Oversee and maintain relationships with different stakeholders
• Manage office security and safety compliance
• Maintain filing systems
• Coordinate office layout and new starter setups
• Order and manage office supplies
• Process financial and administrative documents
• Coordinate in-house activities and meetings
• Provide administrative support to Executive Assistant
• Run global events and undertake ad hoc projects to support Executive Assistant

You will ideally need the following:

• Previous experience in an administrative or office assistant role preferred
• Excellent verbal and written communication skills
• Attention to detail
• Strong problem-solving skills and research ability
• Excellent customer service skills
• Proficiency in digital and manual filing, handling confidential information
• Strong organisational and multitasking abilities
• Proficiency in Microsoft software and office management tools
• Willingness to be flexible with business needs

In return we offer:

• Discretionary Bonus Scheme
• Pension Scheme
• Life Assurance
• Healthcare Scheme
• Flexible working, ability to work between home and the office
• 25 days of annual leave with an option to buy or sell an additional 5 days per year
• Volunteering Leave
• Employee Assistance Program (EAP)
• Electric Vehicle Leasing Scheme
• Season Ticket Loan
• Social events and much more

We're actively reviewing applications and conducting interviews regularly. To ensure your consideration, please submit your application early. Please note, we reserve the right to close this vacancy once a suitable candidate is found, so don't delay in sending your CV today for immediate consideration.

AerFin is an equal opportunities employer, which cultivates opinion, listens to all views with respect, recognises people based on their merits without bias and embraces diversity.

(NB. we will not consider any CVs from agencies at this point, and will reach out to our PSL if required)