Administrative Assistant Mat Cover Until Jan 2025

Administrative Assistant Located in CroydonOffering between £25,000 - £30,000 per annum Maternity Cover Until January 2025 Fully Office based About The Role and Company They are looking for an Administrative Assistant to cover maternity leave in their central IT department. Your role will be to provide a comprehensive, confidential and professional support service to the IT senior leadership team in all aspects concerned with the efficient and successful operation of the department, assisting with administrative activities critical to their specialist teams and making a positive and pro-active contribution to their work.This company has over 50 schools educating more than 40,000 young people across London and Essex, and employ over 5,000 staff across our academies and head office. With the majority of their academies located in areas of high socioeconomic disadvantage, a high-quality education is key to the futures of the pupils they serve. As a provider of employment and education, they value the diversity of their staff and students, and all their staff are equally valued and respected. They are committed to providing a fair, equitable and mutually supportive learning and working environment for their students and staff.Main Areas Of Responsibility

• Managing the IT Team's electronic diary, assessing priority of appointments and reallocation as necessary
• Processing correspondence
• Screening calls, enquiries and requests, and dealing with them when appropriate
• Assisting in researching and following up with action on matters which fall within the team's responsibility
• Managing arrangements for meetings
• Liaising effectively with internal divisions/departments and external organisations
• Advising the IT Senior Leadership Team of impending work deadlines for both internal and external commitments
• Ensuring appropriate systems and processes are developed and maintained
• Ensuring smooth flow of information, including action monitoring to achieve deadlines and project milestones
• Effectively planning and coordinating corporate training events, evaluation workshops and conferences
• Providing a confidential and efficient filing system for the team
• Maintaining up-to-date knowledge of and advising on HR processes and procedures
• Assisting with raising Purchase Orders and obtaining quotes
• Ensuring that all hardware, software and services purchased meet specifications and are in budget

Requirements

• Confident communication skills with the ability to be calm, clear and precise
• Enthusiasm and self motivation, with a can-do attitude and a strong commitment to delivering results on time and to a high quality in a fast paced environment
• Outstanding time management, planning and organisational skills
• A proven track record of balancing priorities and working to strict timescales
• Flexibility and adaptability, with the ability to handle the various pressures and demands associated with this customer focussed IT department
• The ability to react quickly and effectively to issues and opportunities.
• Previous secretarial or generalist administrative experience at senior management level
• Experience in diary management and arranging / supporting events
• Exceptional networking capabilities and be able to anticipate and solve challenging logistical and practical problems
• In-depth knowledge and experience of Microsoft Office and other desktop products
• Proven track record in working to strict timescales and of working with staff at all levels

Benefits

• Offering up to £30,000 per annum
• Wellbeing Cash Plan
• Pension Scheme (LGPS)

In our company values we aim for equity at all stages of the recruitment process, please let us know if we can do anything to make the process more accessible to you.