Address
Form of work
SalaryJob Purpose:
To provide support to Line Managers on Office Administration. Act as a point of contact for all general day to day office issues relating to the Glasgow site.
Principal Accountabilities:
- Reception duties, sorting posts, greeting visitors contractor sign in, by using the pro-click system.
- Controlling PPE onsite and ordering off PPE,Sending out PPE for repair.
- Collate weekly EHS STAT. Near misses/Talk safe recording.
- Collecting environmental data for Group H&S
- Be Office champion for 5'S. 6. Raising PO for Waste on a monthly basis.
- Ordering water for site and raising po.
- Maintaining OCA for site and filing.
- Maintaining reception documentation.
- Ensure all people driven activities are conducted in line with employment legislation and best practice.
- Answering of all Calls into Glasgow site and forward to appropriate person.
- Ensure that all site specific and Company policies and procedures are communicated to employees and copies available where appropriate.
- Provide support to line managers in relation to discipline and grievance issues.
- Support line managers in any investigations and/or disciplinary/ grievance hearings.
- Co-ordinate training and development activities for the site, ensuring the appropriate approvals are sought for training expenditure and that training records are maintained through site records.
- Undertake general administration such as holiday records and maintenance of personnel files.
- Attend all Union meetings take minutes and record.
- Provide administrative support to other
- departments/functions as and when required.
- Carry out any other tasks as may be reasonably be requested by the Operation Manager.
- Ordering off all Office stationary and maintain Office supply
Skills/Knowledge:
• Excellent communication skills
• Excellent IT Skills particularly Microsoft Office, SAP
• Experience of working within HR is desirable but not essential.
