Administrator

Job Description

Administrator – Education, Training and Qualifications team

It is an exciting time to join the Law Society of Scotland. We have an opportunity within the Education, Training and Qualifications team for an Administrator.

This role is varied, with significant contact with members of the Law Society, trainee solicitors and students.  This role is the first point of contact for solicitors who wish to  become accredited as specialists in one of 30 subjects and administers the assessment process using an online process. The role will liaise with applicants and the  panel members who assess each application throughout the assessment process and confirm the decision to applicant.

The role also manages  the schedule of appointments for solicitors to complete the process of being admitted as a notary public by completing the declaration of faithful administration, and ensures the associated documentation is uploaded to the solicitors’ record.  In addition, the role involves providing general administrative support to colleagues in the team who deal with the regulatory processes relating to training to become a solicitor.  This aspect of the role also involves regular contact with members of the Law Society, trainee solicitors and students, explaining the stages of the regulatory process to them, processing online applications and updating their records.

The Law Society of Scotland is the professional body for over 13,000 Scottish Solicitors and with over 150 staff members, our primary focus is to support a thriving profession of high quality and trusted Solicitors in Scotland with access to justice for all. The work of the Education, Training and Qualifications team is varied and includes setting standards for and monitoring provision of the route to qualification; regulation of and support for solicitor traineeships; schools outreach; engagement with students, trainees and newly qualified solicitors; equality and diversity; and career development accreditations and qualifications.

At the centre of our organisation are the values of Respect, Openness, Progress, Inclusion, and Integrity which drive our teams to deliver the best possible service for the legal sector and beyond.

Key Responsibilities for this role

- To be the first point of contact for solicitors enquiring about accreditation as specialists
- To administer the processes for accreditation of solicitors as specialists.
- To administer the process for solicitors to complete their admission as a notary public.
- To assist with processes relating to the regulation of trainee solicitors.
- To assist with general enquiries received by telephone and email.
- To carry out any other reasonable duties that may be expected by the Executive Director of Education, Training and Qualifications.

Key Knowledge, Skills and  Experience:

- Previous experience of a customer focused environment
- Previous administration experience
- Competence in use of Microsoft Office products
- Effective communication skills
- Able to read, understand, communicate and act on complex sets of information.
- National Grade 5 English or equivalent
- National 4 Grade Maths or equivalent

What we offer our employees?

We offer a comprehensive benefits package to support our colleague’s professional and personal needs. Some of these include:

A hybrid working environment.
Flexible working, to allow you to work around your lifestyle and commitments.
30 days holiday plus bank holidays
A competitive pension provision scheme
Excellent family friendly benefits
Learning and Development opportunities to enhance your skills or through programmes leading to professional or academic qualification.
Various health and wellbeing benefits such as confidential counselling services, bike to work scheme, eyecare, and offers on well-known brands through Edenred.

The Law Society of Scotland is an equal opportunities employer, and we welcome applications from candidates with diverse backgrounds. We hold an Investors in Diversity Award in recognition of our commitment to advance fairness, respect, equality, diversity, inclusion and engagement within our organisation and the Scottish legal sector. More information can be found on our Equality and Diversity page. 

We are always on the look for new talent to join our incredible workforce. If you are looking for a new opportunity within the society, we would love to hear from you!

You can find out more information about the law society and this role on our website. If this opportunity sounds like the one for you, click Apply now. NO CV's or agencies.

This vacancy will close at 12 noon on 16 April 2024. It is anticipated that interviews will take place during the week commencing 22nd April via Teams.