Administrator

Are you looking for an opportunity to get involved in a finance function, working for a financially stable business?

REED are recruiting for a unique Sharpness based business, who are looking for an office administrator to support their small accounts team.

The primary responsibility of the role is to manage customer accounts, ensuring they are trading within their credit limits and checking new customers, however there will also be other general finance responsibilities.

Main duties include:

• Sales Order Processing, including checking delivery tickets, reconciling weekly sales reports, processing sales invoices and debt collection, updating customer portals, raising miscellaneous invoices and ad hoc customer reports, dealing with customer queries and setting up new customers on Opera.
• Cash Management, posting cash receipts and payments, updating bank statements.

Additional Duties include:

• Stock Control, receipting and issuing stock, processing works orders, reconciling weekly stock count.
• Assisting with Payroll, including processing weekly and monthly timesheets, downloading reports and RTI submissions, updating spreadsheets for reconciliation to control accounts ie PAYE and pension, updating additional ad hoc spreadsheets ie holiday and overtime records.
• Assisting with Internal and External Audits, including providing copy invoices or delivery notes as requested and uploading onto client portal.
• General Office Duties, including answering the phone and taking messages or credit card payments, printing and filing paperwork and banking as required.
• Supporting the Finance Manager and providing additional support across the finance function as necessary.

Qualifications and Skills:
• Good knowledge of Microsoft packages, Word and Excel in particular and able to pick up new systems quickly
• A strong focus on customer service
• Approachable and trusted member of the team
• Someone who is self-motivated and enjoys measurable targets
• Ability to work in a team environment and independently
• Self-motivated and proactive, takes initiative
• Energetic, determined, and approaches problems with a positive attitude
• Takes pride in ensuring work is completed in a timely manner and completed accurately
• Strong interpersonal and communication skills
• Friendly and professional email etiquette and phone manners
• Team player, inspires confidence, respects and values others input
• Flexible approach to work and change, possessing the ability to change gear quickly, as events demand

Hours, 37.5 hours per week, flexible working will be considered.