Administrator

HSSEQ Administrator

We have a 3 month FTC for an experienced Administrator with excellent experience with documentation / record keeping, data analysis & reporting. The ideal Administrator will be process driven and able to read and extract data to input into the internal systems.

The position is for 3 months based on a hybrid model of 2 days office (Hemel Hempstead) and 3 days home.

Main Purpose of Job:

• To provide an administrative, analysing and guidance service within the Health, Safety, Security, Environmental Protection and Quality Management Team.
• To assist in setting meetings, sending information packs, Data analysis & Reporting

Main Duties & Responsibilities (typical day to day):

Documentation and Record Keeping:

• Maintain accurate and up-to-date records related to health, safety, security, environment, and quality, including documentation held on the HSSEQ portal pages on the hub.
• Ensure that all relevant documentation is easily accessible for audits and inspections.
• Processing of HSSEQ policies, procedures, and manuals.
• 3rd party and regulatory submissions, as required, including gathering of documentations and other data required.

Compliance Monitoring:

• Monitor updates to compliance and legal regulations pertaining to health, safety, security, environment, and quality, utilising our online legal register provider.
• Support internal and external audits and inspections, providing necessary documentation and information.

Incident Reporting and Investigation:

• Support the reporting of incidents, accidents, and near misses.
• Maintain incident records and generate reports for analysis and trend identification.

Training and Communication:

• Schedule HSSEQ training programs for employees at all levels.
• Communicate HSSEQ policies, procedures, and updates to the workforce.
• Act as a point of contact for HSSEQ-related enquiries and concerns.

Data Analysis and Reporting:

• Compile and analyse HSSEQ data to identify trends, areas for improvement, and areas of excellence.
• Prepare regular reports for management to track key performance indicators related to HSSEQ.

Continuous Improvement:

• Actively participate in continuous improvement initiatives to enhance HSSEQ performance.
• Provide recommendations for process enhancements and best practices.

Requirements (qualifications, education, experience and/or skills):

• Strong organizational skills and attention to detail.
• Previous administrative experience required.
• Excellent communication and interpersonal skills.
• Self-motivated and proactive.
• Proficiency in Microsoft Office Suite.
• Experience in a similar role or industry is preferred.
• Driving licence, as travel to sites may be required for experience and self-development purposes.