Administrator

My client in Cornwall is looking for an administrator to join their busy team team on a part time basis.

Job Purpose:

As an integral part of my clients team, you will provide a high level of administrative support to the Directors, Surveyors, Operations and Marketing Manager and colleagues in an effective and efficient manner. Their work is service led necessitating the ability to work under pressure when required.

You are required to deliver first-rate customer service skills both on the telephone and face to face including engaging with and maintaining our relationships with Estate Agents, Solicitors, Lenders and Panel Appointments.

Main responsibilities include:

• Typing - Audio typing detailed, sometimes very large surveys and reports accurately.
•  Enquiries and Queries - Dealing with and /or directing client enquiries and queries.
• Appointments - Arrange Surveys, manage diaries and provide surveyors with the appropriate documentation for appointments.
• Issuing Reports – The surveyors will check all reports before signing them off ready for the administration team to ‘package’, however, you will be required to check for any obvious mistake and ensure the reports are presentable. You then ensure that any additional documents required are attached to the report before sending to the client.
• Invoicing – No accounts training is required, however, attention to detail is very important.
• Scanning and Electronic Filing – All current work is now stored electronically. It will be your responsibility to scan and allocate any paper documents to jobs. You will also be responsible for scanning old non-electronic files.
• Post – To reduce our effect on the Environment, we try wherever possible to only send documents electronically but where hardcopies are required, you will be responsible for franking and taking franked post to the allocated drop-off point.
• General Duties – You will be required to assist with the watering of plants, purchasing of general supplies, disposing of waste toners etc.

Qualifications, Attributes and Experience Experience:

• Audio typing to a minimum of 65 wpm with a high level of accuracy.
• Typing test at interview.
• Previous administrative experience working in a busy office environment.
• Experience using Microsoft Office, email, and internet.
• Exceptional Customer Service skills.
• Ability to maintain administrative and office systems.
• Excellent organisational and multi-tasking skills
• Self-motivated with the ability to work autonomously and as a team player.

Salary: £23000 FTE (part time role, 30 hours per week)