Administrator

Administrator

£24k per annum

Monday - Friday / 9am - 5:30pm

Wrexham

Immediate start available

Our client based in Wrexham area are currently looking to recruit an Administrator to act as a professional point of contact for internal customers, visitors, and service providers. Supporting regular office operations, screening phone calls, in-coming and out-going mail management and coordinating internal meetings.

Performance Objectives

• Manages the Reception service, which includes serving visitors or receiving calls by greeting, welcoming, notifying the Company personnel of Visitor arrival and directing them appropriately.
• Maintains security, main gate, and telecommunications systems.
• Supervision of housekeeping of offices, common areas of work including the office washrooms.
• Arranging travel arrangements as per the instruction of management.
• Act as the point of contact for the collection, distribution and dispatch of incoming & outgoing mail, couriers and maintaining related reports.
• Receive and escalate calls, mail, etc received from government agencies and ensure courteous coordination of such communication.
• Support cost control measures as per the given targets, initiating corrective actions to reduce wastage within the scope of assigned tasks.
• Liaise with other Department Managers to ensure smooth operation of day to day work and reports any unusual activities or incidents.
• Supports the MD's Office with daily assigned tasks and responsibilities and acts as the first point of contact in his/her absence.
• Supports the HRM's Office in implementing HR Policies and Processes with other HR admin related task as assigned.
• Maintains documents in connection with Front Office Management, Visitors logbook, Vehicles logbook, Gate passes and other statutory documents which are to be maintained in the Reception office to enable Management to submit the same to Authorities, as & when required.

Person Specification

• Proven work experience as a Receptionist, Admin Assistant, Customer Service or similar role.
• Familiarity with office equipment, systems and processes.
• Basic math skills, solid time-management abilities with the ability to prioritise tasks.
• Excellent verbal and written communication skills.
• Bachelor's degree preferred, but A-levels accepted if sufficient experience.
• 2+ years' experience as a Receptionist or Administrative Assistant.
• Working knowledge of MS Office e.g., Excel spreadsheets, Word.
• Ability to create and maintain organised filing system.
• Exceptional customer service skills and professional telephone manners.
• Pleasant attitude and enhanced work ethics.

gap personnel group is committed to the selection, recruitment and development of the best people, basing judgments solely on suitability for the job. By applying for the above position and providing your personal data to us you understand that your data will be processed in line with our Privacy Policy. Whilst we endeavour to respond to all applications individually, due to high volumes, this is not always possible. Thank you for your interest in this role and we look forward to working with you in the future.

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