Administrator

The starting salary for this role is £31,262 per annum, based on a 36-hour working week.

We are excited to be hiring a new Administrator to join our fantastic Environment service. The team is based in Merrow Depot, Guildford. Your role will be part of an enthusiastic team that aims to develop a strategy for local flood risk management and implement action plans to deliver that strategy.

Rewards and Benefits

• 26 days' holiday (prorated for part time staff), rising to 28 days after 2 years' service and 30 days after 5 years' service
• Option to buy up to 10 days of additional annual leave
• An extensive Employee Assistance Programme (EAP) to support health and wellbeing
• Up to 5 days of carer's leave per year
• Paternity, adoption and dependents leave
• A generous local government salary related pension
• Lifestyle discounts including gym, travel, shopping and many more
• 2 paid volunteering days plus 1 team volunteering day per year
• Learning and development hub where you can access a wealth of resources

About the Team

The Environment Service is responsible for delivering Surrey County Council's (SCC) climate change, greener futures and flood risk management aspirations with the Highways and Transport Service as a major infrastructure provider. The Flood and Climate Resilience group hold the County Council's duties as Lead Local Flood Authority.

This multi-agency strategy sets the strategic objectives for partners in reducing flood risk and tackling the impacts of climate change on the residents of Surrey. Flood and Climate Resilience is split into three teams covering the main areas of flood risk work, the team has grown recently to approx. 20 members. These include:

• Flood Risk Management Strategy and Partnerships Team - Responsible for maintaining the Local Flood Risk Management Strategy, carrying out investigations into flood incidents, preparing statutory risk assessments and plans and coordinating SCC's work with communities.
• Planning and Consenting Team - Responsible for providing the statutory consultation responses for major planning applications, assessing and determining applications for consent to change ordinary watercourses and providing pre-application advice to developers and the public.
• Flood Risk Programme and Infrastructure Team - Responsible for delivering a programme of flood risk interventions and infrastructure.

About the Role

As an Administrator, you will work with the flood and climate resilience officers and managers to develop effective administrative processes, supported by a structured file and data management system. This will include working with officers, project managers and team leaders to establish the emerging needs of the team, identifying solutions and implementing the structure needed to deliver them. Success in this role will depend on your pride in your work and your ability to work well with others.

To administrate and coordinate the FCR team's work, you will understand the needs of officers and the public and take the necessary action to ensure the requests are actioned appropriately, including responding to residents on matters with which you are familiar or responsible for. You will also be required to coordinate and attend meetings with the public and partners to ensure records are kept of decisions and minutes and see that these are distributed accordingly.

Shortlisting Criteria

To apply, alongside your CV, you will be asked to answer the following questions:

1. Can you provide specific examples of your experience working in administrative or coordinating roles where you collaborated with multiple teams?
2. Describe a situation where you had to plan and organise your workload to meet team objectives. How did you prioritise tasks and allocate work among team members to ensure timely completion?
3. Discuss your proficiency in using MS Office packages and database systems. Provide examples of how you utilised these tools to streamline processes or enhance efficiency.
4. Share your experience in implementing filing systems and workflow processes in a professional setting.
5. Demonstrate your practical knowledge of GDPR by describing a scenario where you had to ensure compliance with data protection regulations. How did you integrate GDPR principles into your work, and what measures did you take to safeguard sensitive information and uphold privacy standards?

Please contact us for any questions relating to the role. This could be to discuss flexible working requests, transferable skills or any barriers to employment.

The job advert closes at 23:59 on 21/04/2024 with interviews to follow.

We look forward to receiving your application, please click on the apply online button below to submit.

Our Commitment

Surrey County Council is proud to be a Disability Confident Employer. A guaranteed interview will be offered to all disabled applications where:

• The candidate has evidenced the minimum criteria for the role through their application
• The candidate has chosen to share that they have a disability on the application form

Our application form and onboarding process will provide an opportunity to request any reasonable adjustments for the interview and/or the role.

We want to be an inclusive and diverse employer reflecting the community we serve and particularly welcome applications from all underrepresented groups.