Administrator: Duke Of Edinburgh - The Royal Grammar School (Boys)

Overview

Due to continued growth in uptake of the Duke of Edinburgh award, we now require additional support with the delivery of the programme. Therefore, we are seeking a dedicated and organised part-time Duke of Edinburgh (DofE) Administrator to join the Co-Curricular team at RGS. This role is instrumental in ensuring the smooth operation of our DofE program. The successful candidate will be responsible for a range of administrative tasks, contributing significantly to the efficiency and effectiveness of our program.

Term time only

Salary Type: Bucks pay

Salary details: Salary RGS Range 2 £4,069.49 per annum (a pro-rata of £21,879)

Contract type: Permanent

Hours: 8 hours per week (flexible)

Closing date: 28/01/2024 08:00

Interviews to be held: asap

About us

RGS is an exceptional place. We have a vision to be seen as world class in offering those most naturally able the best that a state funded school can offer. We have a proud tradition, dating back to the 13th Century of educating young men.
You will very much enjoy working with the boys here who are courteous, committed, caring and entertaining.
Support staff at RGS provide a vital role in ensuring that the School not only runs smoothly but continues to develop. Whether joining one of the administration teams, being a technician, a support assistant, gap student, and working on the finances or around the extensive school estate, RGS welcomes colleagues from all backgrounds to bring an added dimension to our staff body. A range of roles exists from part time, term time only to full time and support staff have excellent opportunities to contribute towards school life. Although we do not ask our support staff to undertake teaching roles, we warmly encourage participation in school trips and co-curricular activities.
Salary, benefits and wellbeing at RGS
Support staff are paid on the RGS scales, which are closely related to the locally negotiated Buckinghamshire Council pay range. For the benefit of support staff, the School participates in the Local Government Pension Scheme. We are a mutually supportive team and endeavour to ensure that all staff have a healthy work / life balance.
We offer:
Excellent pension scheme
Cycle to work scheme
Free membership of the School’s Fitness Suite
Free use of the swimming pool
Tax efficient purchases of gadgets through the tech scheme
Staff common room with free tea & coffee
On site hot and cold food
Social functions/concerts/plays etc
Car parking onsite
Accommodation (limited)
Long service awards
Wellbeing
Staff football
Staff Yoga
Staff badminton
Staff tennis
Staff touch rugby
Christmas party
Secret Santa
Secret buddy
Wellbeing group meetings
Common Room cake day
Wellbeing week
End of term get-togethers
Staff birthday cake breaks

www.rgshw.com

About the role

As Administrator: Duke of Edinburgh
Clearing and Approving Alerts on eDofE: Regularly monitor and manage alerts, ensuring timely clearance and approval
Responding to Messages on eDofE: Address any queries or messages received through the eDofE system
Email Management: Check the DofE inbox regularly and respond to basic email inquiries.
Termly Tasks
Participant Management on eDofE: Create participant places on eDofE, ensuring that all new entrants are appropriately registered and existing participants are upgraded to their next level
Data Management: Add new participants to the master spreadsheet and update Teams accordingly
Certificate and Badge Distribution: Coordinate the printing of certificates and distribution of badges and certificates each half term
Event Support: Play a key role in organising and delivering Open Days and in-house events related to the DofE program
Data Collation: Assist in gathering data to review departmental aspects like special educational needs (SEN), ethnicity, and pupil premium (PP) access.
Annual Tasks
Expedition Administration: Manage administrative aspects of expedition preparation, including adding groups to spreadsheets, collating, and arranging kit requests.
Additional Responsibilities as required
Trip Administration Support: Assist the Director of Co-curricular with administrative tasks related to RGS trips and visits.

About you

Skills and Abilities
Organisational Skills: Strong ability to organise, prioritise, and manage time effectively
Communication Skills: Excellent written and verbal communication skills
Technical Proficiency: Comfortable with using digital platforms, particularly eDofE (training will be given), Google apps
Attention to Detail: Keen eye for detail, ensuring accuracy in all administrative tasks.
Team Collaboration: Ability to work collaboratively with other staff members and volunteers
DofE Knowledge: Familiarity with the Duke of Edinburgh's Award scheme is highly desirable

Additional Requirements
A background check may be required
Flexibility in working hours to accommodate occasional events or peak periods.

Other information

Visits to the school are warmly welcome. To arrange a visit or to find out more about the role, please contact our school office on the number below. Please send completed application forms to the email address below.

Please complete an application form which can be found on the RGS website.

www.rgshw.com

Tel No: 01494 524955
Email: dmc@rgshw.com

All staff, visitors and volunteers understand safeguarding children is everyone’s responsibility and that they must be diligent to help secure children’s safety and wellbeing.

Equal Opportunities

The Royal Grammar School is committed to equal opportunities for all its students and staff, irrespective of race, colour or nationality, gender, marital status, family circumstances, religion, sexual orientation, age or disability. There will be no discrimination on these grounds, or for any other reasons which cannot be shown to be justified. Students applying for admission to the school and candidates for posts at the school will be treated according to school policies on admission and recruitment and with regard to British and European legislation. Attention will be paid to the importance of equal opportunities education in both the formal and informal curriculum and our curriculum will be reviewed at frequent intervals to ensure that this policy is reflected in practice. The Headmaster is responsible to the Governors for monitoring this policy. The school operates an Equality Cohesion Policy. The School is a non-smoking establishment.

This post is exempt from the Rehabilitation of Offenders Act 1974 and therefore applicants are required to declare:

• All unspent convictions and conditional cautions
• All spent convictions and adult cautions that are not protected (i.e. that are not filtered out) as defined by the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (as amended in 2020).

For further information on filtering please refer to Nacro guidance and the guidance issued by the Ministry of Justice (see, in particular, the section titled ‘Exceptions Order’).

It is an offence to apply for the role if you are barred from engaging in regulated activity relevant to children. All shortlisted applicants will be required to complete self-disclosure form and return prior to interview.