Administrator Level 2

This is a Gloucestershire County Council job.

• Job Title: Administrator Level 2
• Job Location: Shire Hall, Block 4, 3rd Floor
• Salary: £24,294 - £25,545 per annum (pro rata)
• Hours per Week: 18.50
• Working Days: Monday, Tuesday, Wednesday, 6 hours 10 minutes.
• Contract Type: Permanent
• Closing Date: 25/03/2024
• Job Requisition Number: 8538
• Agile Working: There is a requirement to work in Shire Hall on a Wednesday for team building and to collaborate with the postholder working the latter end of the week.
• This post is not open to job share

About The Team & Role

Come and work for a rewarding organisation. You will be joining our Specialist Commissioning Team in the Education and Disabilities Hub and your work will support the strategic planning and operational delivery of SEN Services, working collaboratively to ensure all children have access to the support they need to thrive.

About You

We are seeking a skilled and motivated individual to join our Specialist Commissioning Team. The sucessful candidate will work closely with another administrator to provide continuous business support, focusing on the finance administration elements of the commissioning of exceptional services for children with Special Educational Needs (SEN).

To be successful you will need excellent written and verbal communication skills, a high standard of IT skills with experience of using a wide range of systems and packages, and sound collaboration and organisational skills to enable you to work very closely with colleagues to share and prioritise workloads and ensure that our statutory and departmental deadlines are met or exceded.

You will be customer-focused and able to build effective working relationships with colleagues and stakeholders, which includes schools, public sector services, parents, NHS, service providers, oither GCC services, suppliers and government agencies such as Ofsted.

The ideal candidates will possess a strong background in administration, coupled with experience in finance administration to include checking service level agreements and financial data, raising purchase orders, checking and processing invoices in line with GCC’s financial regulations, problem solving and managing the financial year end processes. You will play a crucial role in ensuring the delivery of high-quality, accurate and effective administrative services with a focus on meeting strict payment deadlines.

Systems you will use include Microsoft 365, in particular Teams, SharePoint, Outlook and Excel as well as SAP Procurement, Capita and website maintenance (Umbraco). You must be able to demonstrate great customer service skills and have the confidence to liaise with vendors, service providers and other stakeholders and customers by email and telephone in a busy role.

The role is based at Shire Hall in Gloucester. Initially office-based while you undertake induction and training, there will be an opportunity to hybrid work using GCC’s secure IT equipment. We ask that all team members work a proportion of their week in the office with colleagues and this will include Wednesdays to enable collaboration with the administrator working the end of the week in this role. Agile working is subject to the needs of the service being met.

About Us

We can offer you the following:

• Flexible and agile working opportunities
• 25.5 days annual leave rising to 30.5 days after 5 years continuous service pro rata
• An option to purchase 10 days of additional leave per year (pro-rata for part-time staff) Family-friendly employer offering benefits to help support you and your family
• Career development and qualification opportunities
• Supportive and positive working environment with daily team huddles, monthly supervision meetings and an annual appraisal
• Excellent Local Government Pension Scheme (LGPS)
• Access to our Employee Assistance Programme (EAP) that provides free, confidential, counselling and advice for employees, available 24 hours a day, online and by telephone. An in-house Occupational Health service
• Employee discount scheme
• Cycle to Work scheme
• Links to employee networks such as Prism (LGBT+) and the Young Employees Network.

How to apply

If you feel you have the skills, experience and motivation required to make a positive difference to our welcoming and supportive Specialist Commissioning Team, then we would be delighted to receive an application and detailed personal statement from you, that provides examples of how you meet the knowledge and skills requirements for this post. Click the “Apply Now” Button.

If, after reading this and the job profile, you would like any additional information please contact Ginny Woolf via email at ginny.woolf@gloucestershire.gov.uk

Closing date: 25 March 2024

Short-listed candidates will be contacted by e-mail and invited to interviews on 3 April 2024

Additional Information

To access the Job Profile for this role, please follow the link below:-

Administrator Level 2 - Job Profile

Gloucestershire County Council is committed to safeguarding and promoting the welfare of children and young people or vulnerable adults and expects all staff and volunteers to share this commitment.

We want to be an employer of choice, attracting and retaining excellent people to work for us, so that we can best serve all of Gloucestershire’s diverse communities. Our promise to you is that we will provide an inclusive and supportive working environment that enables you to bring your whole self to work and realise your full potential.

It is a legal requirement, under the Immigration Act 2016, that anyone appointed to a ‘customer facing role’ must be able to demonstrate an ability to fulfil all spoken aspects of the role with confidence in fluent English.

Hybrid working arrangements are available for the majority of our roles, giving teams the opportunity to work in a way that suits them, balancing service need and individual choice, with a mix of both remote and office working.