Our successful engineering client are looking for an Administrator to join their team based in Redhill. £30000 plus £4000 KPI Bonus. Monday to Friday - flexi hours. Small friendly team, parking, excellent company benefits.
Job Overview:
To provide technical administrative support to the engineering department, from the co-ordination of project technical information and specifications, processing of project quotations and documentation through to overseeing document change control.
Responsibilities and Duties
Project Administration:
- Read through detailed specification documents to retrieve essential information ahead of the quotation preparation.
- Prepare & maintain accurate and up-to-date project documentation, including engineering drawings, quotations, and project plans.
- Organise and file project documents in a systematic manner for easy retrieval.
- Review & quality check Project documentation for clarity, content, and presentation; ensuring that it meets the customers specifications.
- Administer and co-ordinate project activities.
Product Documentation
- Liaise with the members of the Engineering Team to assist with administration of technical documentation for company products and systems including, but not limited to:
- Product Manuals
- System Build Documentation (procedures)
- Technical Data Sheets.
Depot/Location Management (Engineering department)
- Regularly update and maintain accurate records of stock levels in each of the allocated engineering depot/locations.
- Conduct periodic stock takes to verify the accuracy of the stock records.
- Investigate and resolve discrepancies between recorded and actual stock levels promptly.
Procurement
- Sourcing materials and components to assist with both product development and project builds.
- Raising purchase orders against requests for materials for the engineering office, including direct sourcing using company credit card.
Document Change Control
- Administration of the change control process ensuring that it is followed and updated in accordance with the procedure.
Meeting Coordination
- Schedule and coordinate engineering meetings, including agenda preparation, meeting room setup, and minute-taking.
- Ensure timely distribution of meeting minutes and follow up on action items.
Quality
- Be focal point for internal and external audits (quality / class).