Archive Administrator

Archive Administrator, University, North-West London, temp role, to £16.00 p/h plus holiday pay. 4 days a week, hours to be confirmed.

Our client, a London University based in NW London, requires a thorough and detail oriented Archive Administrator to assist in supporting the day to day departmental administrative operations and processes.

The main duties of this Archive Administrator role are:

• Provide day-to-day assistance to the Department Manager
• Be first point of contact for department, monitoring central mailboxes and fielding enquiries
• Responsible for inputting data and maintenance of electronic records and filing systems including :
• External Payroll Payments
• Sickness absence records (RTW forms and Fit Notes)
• Procurement records
• Engage 2 Service account and staff records
• Staff records (i.e. secondments, starters, leavers and agency contracts)
• Committee reports (incl. archives)
• Procure and distribute office stationery and equipment
• Support staff recruitment activity
• Coordinate and organise staff meetings and events

Skills and experience

• Working supportively and flexibly as part of a team, and independently in circumstances when guidance is not available or specific
• Maintaining records and data tracking management systems
• Following processes and procedures, problem-solving and reaching solutions
• Manage conflicting priorities, coping with varying demands and activity
• Dealing with sensitive matters, and handling confidential material and information
• An awareness of GDPR and cybersecurity compliance principles
• Previous experience working in a large department or organisation
• Pro-active in making suggestions to improve business processes
• Strong organisational and multi-tasking skills
• Ability to prioritise work, taking delegated tasks through to completion and meet deadlines
• Excellent interpersonal and customer service skills
• Excellent verbal and written communication skills
• Excellent computer literacy skills and proficient in the use of standard Microsoft Office software applications (particularly Excel), and databases

This is a fantastic opportunity for an Archive Administrator to work within a dynamic company. Apply now!

Due to the large number of applications that we receive, only shortlisted applicants will be contacted.

Val Wade Recruitment are actively looking for applicants from underrepresented communities, and pride ourselves as an equal opportunities’ employer and agency.