AddressJob summary
The Post will be responsible for the financial business support for 1 Aviation Brigade Combat Team (1 AVN BCT) based in Middle Wallop, HQ 1 Regiment Army Air Corp (1 Regt AAC) and Commando Helicopter Force (CHF) both based at RNAS Yeovilton - where the post is currently based (CHF HQ).
This Finance Assistant role is a pivotal part of a busy upbeat team dealing with both 1 AVN BCT units and CHF. We are offering an exciting opportunity to witness and assist in helicopter Operations and Training.
Supporting the military to ensure financial policy has been adhered to and guidance given where necessary. We are looking for an individual to join our thriving community; a supportive team in what can be fast paced conditions to achieve deadlines and support operational delivery.
Providing imperative support to Electronic Purchasing Cards (ePCs, company credit cards), Contract, Purchasing and Finance (CP&F) purchasing, providing advice on products, costs and availability. Supporting SO3 Finance & Resources in processing and scrutinising F17s; these are finance-based business cases submitted from many avenues for a wide range of Materials and Services.
The role provides financial support to the Deputy Resource Adviser (DRA) and acts as deputy Electronic Purchasing Card (ePC) Manager, auditing monthly spends, in line withcurrent policy with (IAW -In accordance with) JSP 332 while providing advice, support and guidance.
This position is advertised at 37 hours per week.
Job description
Process ePC applications for new card holders within policy and guidance of JSP 332 complete audits of monthly spend, raising any discrepancies to the DRA as ePC Manager.
Arrange ePC Fuel payments with relevant units ensuring invoices are verified by the operations (Ops) teams and through the NSPA existing fuel contract.
Check monthly ePC spend on behalf of the DRA, feeding the results to SO3 finance as miscellaneous bookings to the correct RAC codes.
CP&F first point of contact for units when processing financial requests. Give guidance on products, costs, availability, and contracted routes to market. Liaise with the DRA to upload approved orders, processing CP&F invoices as requested. Liaise with companies under CP&F contracts to co-ordinate delivery of items and receipt when received.
Upload F17 business request to the relevant share point area and update the CHF/1AVNX Finance tracker as required by DRA, saving documents to records once approval is complete.
Responsible for financial delegation of 5000 for ePC or low value purchases.ePC Deputy Manager, liaising with personnel to complete the card application process, ensuring their justification to hold a card IAW JSP332.
Complete monthly ePC Audits of ePC spend, ensuring all the spend IAW JSP 332 Policy. Upload CP&F invoice payments and order items as approved and directed by the DRA.
Keep the limited ePC SharePoint areas up to date and move documents to file on a weekly basis.
Person specification
The Commando Helicopter Force (CHF) is a highly mobile and rapidly deploying Royal Navy unit! It forms part of the Armys Joint Helicopter Command (JHC), which operates in the Joint environment.
It delivers Battlefield Helicopters and Aviation Combat Service Support that are operationally capable under all environmental conditions, to meet designated military tasks, primarily in support of the UK Commando Forces. CHF is based at RNAS Yeovilton which is an operational Naval Air Station located in Somerset. It is an opportunity to begin a career within a critical part of the Finance profession, a chance to be part of a driven efficient team with many training opportunities available to the successful applicant. This is a customer service-based role requiring face to face, email, Skype, and Teams communication. We champion a working environment with opportunities to work from home when suitable to business needs and line management agreement (on completion of probation if required).
Competent in computer skills would be beneficial to this role, but all training can be given CP&F and ePC Trg included.
Essential skills are:
- Familiar with Microsoft Office Applications
- MOD Finance skills certificate or to be obtained within 6 months.
Desirable skills are:
Excel, PowerPoint, Word, Planner and Problem Solving.
You should be confident and comfortable in interacting with staff of all ranks.
The ability to work independently for short periods of time is important and be able to adapt to a fast paced and quick changing environment.
Behaviours
We'll assess you against these behaviours during the selection process:
- Changing and Improving
- Communicating and Influencing
- Delivering at Pace
- Managing a Quality Service
Alongside your salary of 24,040, Ministry of Defence contributes 6,490 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.
- Learning and development tailored to your role
- An environment with flexible working options
- A culture encouraging inclusion and diversity
- A Civil Service pension with an average employer contribution of 27%
- 25 days paid leave rising (1 day per year) to 30 days upon completion of 5 years'
- An additional 9 Public/Bank holiday and Privilege days per year.
- Free parking on site.
- Gym membership with assisted insurance.
The post does not offer relocation expenses.
External recruits who join the MOD who are new to the Civil Service will be subject to a six-month probation period.
Any move to MOD from another employer will mean you can no longer access childcare vouchers. This includes moves between government departments. You may however be eligible for other government schemes, including Tax-Free Childcare. Determine your eligibility athttps://www.childcarechoices.gov.uk/.
The Ministry of Defence is committed to providing a safe and healthy working environment for its staff which includes educating them on the benefits of not smoking, protecting them from the harmful effects of second-hand smoke and supporting those who want to give up smoking. Under the Smoke-Free Working Environment policy, Smoking and the use of all tobacco products (including combustible and chewing tobacco products) will not be permitted anywhere in the Defence working environment however some exemptions are in place, please refer to local guidance. The policy is Whole Force and includes all Defence personnel, contractors, visitors and other non-MOD personnel. All applicants seeking, considering, or accepting employment with the Ministry of Defence should be aware of this policy and that it is already in place at a number of Defence Establishments.
MOD Recruitment Satisfaction Survey we may contact you regarding your experience to help us improve our customer satisfaction. The survey is voluntary and anonymous. You may however be given the opportunity to provide additional information to help us improve our service which includes the collection of some personal data as defined by the United Kingdom General Data Protection Regulation (UK GDPR). The MOD Privacy Notice sets out how we will use your personal data and your rights.
Where business needs allow, some roles may be suitable for a combination of office and home-based working. This is a non-contractual arrangement where all office-based employees will be expected to spend a minimum of 60% of their working time in office, subject to capacity and any required workplace adjustments. Requirements to attend other locations for official business, or work in another MOD office, will also count towards this level of attendance. Applicants can request further information regarding how this may work in their team from the Vacancy Holder (see advert for contact details). Defence Business Services cannot respond to any questions about working arrangements.
Things you need to know
Selection process details
This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours and Experience.
CV:
Candidates will be required to provide CV details to include job history; qualification details and previous skills and experience.
Applications will be sifted and interviewed on all Behaviours.
- Changing and Improving
- Communicating and Influencing
- Delivering at Pace
- Managing a Quality Service
Interviews will take place at RNAS Yeovilton, date and times TBC. A minimum of 2 full working days notice will be provided for interviews. We will endeavour to stick to these dates, but these are subject to change around business needs.
The Civil Service embraces diversity and promotes equality of opportunity. There is a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria. If you need to advise us that you need additional help or reasonable adjustments for the recruitment process, please contact:DBSCivPers-Resourcingteam3@mod.gov.uk
As a result of the changes to the UK immigration rules which came into effect on 1 January 2021, the Ministry of Defence will only offer sponsorship for a skilled worker visa under the points based system, where a role has been deemed to be business critical.
The role currently being advertised has not been assessed as business critical and is therefore NOT open to applications from those who will require sponsorship under the points based system. Should you apply for this role and be found to require sponsorship, your application will be rejected and any provisional offer of employment withdrawn.
Feedback will only be provided if you attend an interview or assessment.
Security
Successful candidates must undergo a criminal record check.
Successful candidates must meet the security requirements before they can be appointed. The level of security needed is security check (opens in a new window).
See our vetting charter (opens in a new window).
People working with government assets must complete baseline personnel security standard (opens in new window) checks.
Nationality requirements
This job is broadly open to the following groups:
- UK nationals
- nationals of the Republic of Ireland
- nationals of Commonwealth countries who have the right to work in the UK
- nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window)
- nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
- individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
- Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service
Working for the Civil Service
The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants.
We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window).
The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.
The Civil Service also offers a Redeployment Interview Scheme to civil servants who are at risk of redundancy, and who meet the minimum requirements for the advertised vacancy.
Diversity and Inclusion
The Civil Service is committed to attract, retain and invest in talent wherever it is found. To learn more please see theCivil Service People Plan (opens in a new window) and the Civil Service Diversity and Inclusion Strategy (opens in a new window).
Apply and further information
This vacancy is part of the Great Place to Work for Veterans (opens in a new window) initiative.
Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records.
Contact point for applicants
Job contact :
- Name : Karen Jackson
- Email : karen.jackson430@mod.gov.uk
- Telephone : 03001598396
- Email : dbscivpers-resourcingteam3@mod.gov.uk
Please ensure you read the attached candidate information document prior to completing your application. If you are dissatisfied with the service you have received from DBS, or believe that DBS has failed to follow the recruitment process in line with the Civil Service Commission principles of selection for appointment on merit on the basis of Fair and Open competition, you can raise a formal complaint by writing to DBS at the following address: Defence Business Services, Scanning Hub, Room 6124, Tomlinson House, Norcross Lane, Blackpool, FY5 3WP. If after raising your complaint with DBS you remain dissatisfied you can complain directly to the Civil Service Commission at the following address: , Civil Service commission, Room G/8, 1 Horse Guards Road, London, SW1A 2HQ Or by email: info@csc.gov.uk.
