Address Posting Description:
Are you an Assistant Company Secretary with experience working in an FCA regulated environment? Do you want to work for a leading global professional services firm, where you have the flexibility to work virtually at home and in the office!
Assistant Company Secretary (London, UK)
Are you an Assistant Company Secretary with experience working in an FCA regulated environment? Do you want to work for a leading global professional services firm, where you have the flexibility to work virtually at home and in the office!
If yes, then come and join us here at Aon, in shaping the future of our corporate secretarial function, for our Aon Group of companies in the UK.
Aon is in the business of better decisions
At Aon, we shape decisions for the better to protect and enrich the lives of people around the world.
As an organisation, we are united through trust as one inclusive, diverse team, and we are passionate about helping our colleagues and clients succeed.
What the day will look like
As a member of the team your responsibilities are likely to involve:
Board Support
- Acting as Secretary to Boards and / or Board Committees.
- Providing guidance and support to the Company Secretary, the Deputy Company Secretary and the Boards of the various subsidiaries in the UK Group in relation to governance and statutory compliance.
- Producing Board and Committee papers as required (and overseeing the uploading of packs to the electronic portal).
- Minuting Board / Committee / Governance forum meetings.
- Seeking efficiencies, consistency and best practice in the running of Boards and Committees across the UK Group.
- Monitoring changes in relevant legislation and the regulatory environment and recommending appropriate action.
- Assisting with Board / Committee effectiveness reviews.
- Co-ordinating Board approvals as required for specific transactions/group restructurings (including the drafting of the relevant transaction minutes/recording of decisions and any shareholder authorisations/resolutions, arranging the necessary approvals, execution of the required documentation, and ensuring appropriate records are maintained).
- Contributing to meeting discussions as and when required and advising members of the statutory and governance implications of proposed policies and actions.
Statutory
- Leading the Cosec involvement with the year-end process, including liaising with colleagues across the business, co-ordinating the Company Secretarial Team’s review of draft statements (incl. regarding any required statutory compliance and Board governance disclosures), arranging Board approval, and ultimately submission to the Registrar of Companies.
- ensuring Companies House filings are completed on time.
- Maintaining company records using Diligent Entities..
Other
Attending to day to day issues as required, including the provision of information regarding companies in the UK Group, execution of corporate representative documentation, reviewing and issue of powers of attorney and the notarisation of documentation
How this opportunity is different
Working closely with our board and senior leaders, serving as the meeting secretary to boards and committees. In this role, you will oversee a diverse portfolio of industries, within our group of companies, gaining exposure to a broad spectrum of experiences.
Skills and experience that will lead to success
- ICSA qualification or equivalent.
- Experience within a company secretarial department, preferably gained within the financial services sector.
- Accuracy and attention to detail.
- Strong communication skills.
- A positive and proactive approach and strong team ethic
- Confidence to liaise with directors and senior management across the Business.
- Ability to work both as a team player and individually.
- Good organisational skills.
- Discretion when handling confidential information.
- Able to meet multiple deadlines.
How we support our colleagues
In addition to our comprehensive benefits package, we encourage a diverse workforce. Plus, our agile, inclusive environment allows you to manage your wellbeing and work/life balance, ensuring you can be your best self at Aon. Furthermore, all colleagues enjoy two “Global Wellbeing Days” each year, encouraging you to take time to focus on yourself. We offer a variety of working style solutions, but we also recognise that flexibility goes beyond just the place of work... and we are all for it. We call this Smart Working!
Our continuous learning culture inspires and equips you to learn, share and grow, helping you achieve your fullest potential. As a result, at Aon, you are more connected, more relevant, and more valued.
Aon values an innovative, diverse workplace where all colleagues feel empowered to be their authentic selves. Aon is proud to be an equal opportunity workplace.
Aon provides equal employment opportunities to all employees and applicants for employment without regard to race, colour, religion, creed, sex, sexual orientation, gender identity, national origin, age, disability, veteran, marital, domestic partner status, or other legally protected status.
We welcome applications from all and provide individuals with disabilities with reasonable adjustments to participate in the job application, interview process and to perform essential job functions once onboard. If you would like to learn more about the reasonable accommodations we provide, email ReasonableAccommodations@Aon.com
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