Assistant Project Manager

Estates and Capital Projects Department
Full-time - 41 hours per week (including one hour paid lunch break)
Permanent
£38,750 per annum (R3B)
Application deadline: 12pm (midday) on Monday 13th May

About the role:

It is an exciting time to join the British Museum’s Estates and Capital Projects department in the position of Assistant Project Manager. This role will support work on a range of transformational building projects ranging from refurbishment to large-scale construction projects typically between £25k - £5m gross with occasional involvement in larger schemes. The type of projects varies from infrastructure projects to public facing gallery developments and generally involve significant internal and external stakeholder management.

The role will be part of a team working to ensure that all projects are carried out efficiently, to the required quality, time, and budget constraints and in accordance with legal and statutory requirements. This role is ideal for enthusiastic and motivated individuals looking to strengthen and develop their project management skills in a construction and heritage environment.

Key areas of responsibility:

• To support the delivery of Museum capital planning and construction projects through ensuring effective delivery of projects on time and to budget.
• To ensure best practice in delivery across all standard project management activities, including budget, risk, and stakeholder management.
• To coordinate information management required for assigned projects including drafting reports, maintaining accurate records on shared drives, electronic filing, and version control.
• To coordinate project related meetings including scheduling, preparing, and managing documentation including agendas, taking minutes and following up actions. This will include arranging site visits and required security passes for external stakeholders.
• To be familiar with the Health, Safety and Welfare standards and procedures including those set down by the Museum and ensure that they are complied with. To work closely with others to ensure safe management and working systems and environments for all including gathering and maintaining risk assessments and other H&S documentation as required.

About you:

• Educated to A level standard or equivalent
• PRINCE2 or other project management qualification
• Some experience of performing project management duties such as producing reports, schedules, specifications, and project/business planning documentation.
• Excellent organisational skills, with the ability to work under pressure, use initiative and adapt to changing situations, in order to manage and prioritise multiple tasks to meet deadlines.
• Strong ability to analyse data, including financial information, and to write reports summarising findings for senior management.
• Awareness of project budgets and the ability to monitor and control costs where possible.
• Proficiency in Microsoft Office (including Outlook, Excel, Word and PowerPoint) and the ability to learn new software packages quickly.

About the British Museum:

Founded in 1753, the British Museum’s remarkable collection spans over two million years of human history and culture. The Museum is one of the leading visitor attractions and its world-famous collection includes the Rosetta Stone, the Parthenon sculptures, Egyptian mummies, the Admonitions Scroll, and the Amaravati sculptures.

The Museum offers a competitive benefits package including:

• Generous annual leave allowance of 25 days (rising to 30 days after 10 years’ service) plus 2.5 privilege days and plus bank holidays
• Membership of the civil service defined benefit pension scheme (find out here what benefits a civil service pension provides).
• Free entry to a wide range of museums and exhibitions
• Participation in private and public Museum activities, including talks by leading curators from around the world and behind-the-scenes opportunities to learn how museums care for and manage their extraordinary collections
• Interest-free travel, bicycle and rental deposit loans
• Professional and personal development opportunities
• Employee Assistance Programme
• Discounts on food and gift shop purchases

Additional details:

For more information about this role, please see the job description.

The interviews are expected to take place during the week commencing 20th May 2024.

If you have any additional needs that we should be aware of in order to support you with your application, please provide details to bmrecruit@britishmuseum.org.

The British Museum is committed to promoting equality of opportunity for all staff and job applicants. We aim to create a working environment in which all individuals can make best use of their skills, free from unlawful discrimination or harassment. We value the benefits that a diverse workforce brings to a Museum which represents world culture. The Museum is committed to ensuring that no job applicant suffers unlawful discrimination because of any protected characteristics. Our recruitment procedures aim to ensure that individuals are treated because of their relevant knowledge, skills and experience.

We offer a flexible way of working scheme that allows our employees to work remotely in a way that suits them and the organisation. We welcome questions and conversations at interview stage about how flexible working could work for you. We would typically see this role as working on site 5 days a week, with the option for flexible working to be agreed dependent on workload.

The Museum also adheres to the HMG Baseline Personnel Security Standard (BPSS) for pre-employment screening of Civil Servants.