Assistant Registrar

Main activities / responsibilities:

Shipping:

Working with the Registrars team in supporting the gallery's shipping department with particular attention to:

• Liaise with assigned artists, their studios and SCHQ Artist Liaisons to assist in the production and movement of artworks for all related matters.
• Arranging shipments of works to and from assigned art fair
• Uploading import & export declarations, as directed by the Senior Registrars
• Updating TA fields on ArtLogic
• Assisting with London based deliveries and the couriering of artworks.
• Assisting with the shipment of works nationally and internationally to and from the gallery to museums, artists and art fairs on an ad hoc basis
• Assisting in creating the necessary shipping documents for international transport

Client shipments

• Assisting with arranging client shipping
• Compiling of quotes for shipping, crating and installation
• Assisting with liaising with clients to ensure the safe delivery and installation where necessary of works purchased through the gallery
• Attaching proof of export documents to ArtLogic, filing them in the correct HQ folders and updating the client shipping spreadsheet with the relevant information
• Organising and chasing proof of export backlog

Certificates

• Assisting with producing and dispatching Certificates of Authenticity of all unsigned artwork and updating ArtLogic.
• Scanning and uploading Certificates of Authenticity to ArtLogic and server

Cataloguing

• Adding to and updating the database of catalogue details for all works as they occur in a timely manner
• Assisting with uploading consignments to ArtLogic

Departmental administration:

• Filing all delivery and release notes; once they have been updated on the database
• Compiling a weekly movement list for the week ahead to be sent to the Sales, Registrar and Images teams
• Uploading movement information on to the GCC calculator on a weekly basis
• Taking notes from weekly team meeting and circulating