Attendance Officer

• Ipswich Academy - Ipswich, Suffolk IP3 0SP
• £26,263 - £28,085 per annum (pro rata)
• 40 hours per week, Term Time only, plus one week
• Permanent
• Reference: 5404
• Required as soon as possible

Paradigm Trust is looking to appoint an Attendance Officer to our team at Ipswich Academy.

The Trust

This is an exciting time to join Paradigm Trust. We are a not-for-profit, state-funded educational trust consisting of seven schools based in Suffolk and London.

Our vision is to develop and sustain great schools where we can make the biggest difference to pupils. We are strongly values-led (integrity, community, excellence) and work hard to be inclusive. We deliver high quality education and play a positive role in local and national education systems.

The Trust is educationally strong - every Trust school that has been inspected has been judged to be good or better. We offer a well-developed and well-resourced, knowledge-based curriculum; have lots of experience of school-to-school support; operate effective teacher training programmes and provide strong operational support services to our schools. Paradigm also benefits from effective governance, backed by secure finances. If you have a passion to make a difference, we would love to hear from you.

The Position

The role of the Attendance Officer is to provide a professional and efficient attendance and admissions service, fulfilling statutory duties on behalf of Ipswich Academy in relation to attendance and children missing education, including working with children and parents/carers.

The duties will include but are not limited to:

• Monitor and ensure the correct daily pupil attendance codes are being recorded to the online registration record on the school’s management information system, reminding teachers/staff where necessary.
• Contact parents/carers regarding absent pupils as per the Trust’s attendance process and procedures.
• Monitor late arrivals into school, ensuring the pupils sign in and add a reason for lateness.
• Maintain and update the pupils’ records, on each relevant MIS platform, ensuring all pupil records are kept accurately and comply with requirements of the Data Protection Act 1998.
• Produce attendance reports on a daily basis, ensuring that vital information is updated on the whole school pupil tracker where required.
• Process and monitor extended leave requests, ensuring all information is compiled prior to the leave start date.
• Adhere to the Trust attendance policy and procedures and instigate action where required, including organising and facilitating in-school attendance panel meetings, sending correspondence, outreach work and managing FPN requests.
• Structuring and assessing the need to conduct home visits in relation to pupil welfare and attendance and prompt follow-up of individual cases, preventative and outreach work through home visits, contact with families and other agencies, with reports for school staff.
• Complete home visits as part of daily attendance and welfare checks in line with trust policy.
• Be the lead to identify individuals/families, using regular attendance checks and contact with parents/carers to improve levels of attendance, for example, holidays in term time.
• Accountable for collating and maintaining attendance data and producing half termly/termly reports for the Principal on Attendance.
• Liaising with feeder primaries, year 6/7 transfer and transition projects.
• Independently manage and assess the needs of each individual pupil. Being very flexible in approach and adapting to suit the needs of pupils and families.
• To attend training courses to ensure a clear and effective understanding of activities, opportunities and organisations that are available to provide extra support for pupils.
• Participate in child protection training as directed by the Principal.
• Managing the organisation of attendance prizes, rewards and the evaluation of attendance initiatives.
• Provide first aid and administer medication as and when required.

What you will offer

The successful candidate would need to be able to work well as part of a team and be confident carrying out home visits.

What we will offer

You will be joining a friendly and engaging workplace with benefits (pdf) including:

• Local Government Pension Scheme (LGPS).
• A strong commitment to professional development.
• We strive to be a family friendly employer.
• Employee counselling service.
• Cycle to work scheme.

As a Trust, we are committed to reducing unnecessary workload and are outcomes-driven; flexible working options can be accommodated.

Closing date: 9 am, 15 April 2024.

All completed applications must be submitted by the closing date and time.

As a trust, we are committed to reducing unnecessary workload and are outcomes-driven; flexible working options can be accommodated.

All applicants must have due regard for safeguarding and promoting the welfare of children and young people, and this will be assessed as part of the recruitment and selection process.

If you are successful you will be required to comply with the Trust’s safeguarding policies and procedures. An Enhanced Disclosure via the Disclosure and Barring Service, including a children’s barred list check will be required for all posts.

Job Types: Full-time, Permanent

Salary: £26,263.00-£28,085.00 per year

Work Location: In person

Reference ID: 5404