Address The post holder will be responsible for the management of the Trust’s Accounts Payable section and Team and will therefore be involved in identifying and implementing best practice as regards to the payment processes throughout the Finance Directorate and across the Trust. The post holder will be required to support the directorate through the provision of financial information for inclusion within monthly internal and external reports (e.g., Better Payment Practice) and relevant statutory returns (e.g., Agreement of Balances).
The post holder will provide advice and support to the Head of Accounts Payable and Financial Controller on all aspects of creditor payment management and will provide support to the Accounts Payable Team as required (example: cover for holidays or annual leave or in support of achieving objectives). In addition, the post holder will be required to advise Trust Managers on the effective operation of the creditor payment process.
The key contacts will be with the Suppliers, Procurement officers and Trust Managers.
You will liaise with colleagues in the Procurement Department to resolve issues with purchase orders and with budget managers and their colleagues to ensure invoices are approved in a timely manner. This will involve communicating by email and by telephone in a professional manner. The Post holder will liaise with the Finance Business Partners/Management accounts and other departments under the Financial Services team to ensure month end processes are provided in a timely manner to enable accruals to be completed.
All work will be within the Trust’s Standing Financial Instruction.
The Royal Free London NHS Foundation Trust is one of the UK's biggest and most innovative trusts. Across three main hospitals, our dedicated army of staff care for over 1.6million patients, treat more than 200,000 in A&E, deliver over 8,000 babies and carry out more than 17million tests.
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The post holder will support the management of a comprehensive Accounts Payable function across three ledgers, contributing to the effective and efficient management and payment of all valid invoices received by the trust.
The post holder is required to support the Head of Accounts Payable in managing up to 11 staff making up the Accounts Payable department and is responsible for ensuring the efficient and effective operation of the day-to-day processes within the department. As such ensures data
entered onto the payment system is accurate and made in a timely manner and to required deadlines, that payments are made accurately and effectively and that identified queries are managed appropriately.
The post holder will adhere to Trust policy in respect of effective cash management and national policy, e.g. The Better Payment Practice Code, transparency expenditure, agreement of balances, etc
Completes reconciliations as required and completes required corrective actions; in relation to supplier payments / statements/ queries / allocation issues.
To complete payment runs across 3 ledgers by BACS or CHAPS on fortnightly basis or to cover in absence of Senior AP Officer and remittance advices are submitted to providers ensuring bank details are correct and correction of payments.
Reviewing unallocated payments with the financial control team/treasury team of funds returned from bank and posting payments.
Manage a section of complex accounts as well as AOB exercise.
The role will require the individual to help support the Head of Accounts Payable suggest changes and implement accounting and financial policies and procedures within the Accounts Payable function.
The post holder will also propose policy or service changes which impact beyond Accounts Payable for example within the procurement function (such as raising of purchase orders) and temporary staffing (such as processing of management consultants via invoice or Temporary
staffing systems, Pharmacy payment feeders and property services.
The post holder will be responsible for ensuring the Trust Standing Financial Instructions are being followed and that budget holders/system set-up does not exceed delegated limits.
Preparation of AP Month End
