Bid Coordinator

Bid Coordinator

Woking (hybrid)
Full time, permanent
GBP30,000 - GBP35,000 per annum

Our client is part of a wider group who provide digital communications services and products to organisations across the UK and US. They are leaders in digital communications and provide innovative services for the public sector including 47 % of the UK Government, as well as organisations throughout the NHS.

They are extremely proud of their culture and working environment. What they do is innovative and transformative and they continually challenge themselves to develop new and better services.

Working with our client means you re part of a fun, inclusive, nurturing, vibrant team of ambitious individuals. You will be a valued member with great career progression opportunities where openness, transparency and fairness are expected of everyone.

They strive to always represent the voice of end users to bridge the gap between what end users need and what organisations want. They specialise in Digital Transformation which include user research, digital accessibility, content design and Microsoft 365.

Our client is committed to offering equal employment opportunity.

Company benefits include:

• Hybrid working
• Excellent office environment (with pool table and table tennis!)
• Open and fun culture with awesome company social events
• Enhanced Maternity and Paternity Leave
• Workplace Pension Scheme
• Paid Sick Leave
• Mental Health and Wellbeing Support
• Employee Growth Plans
• Career and Development Training
• Free Breakfast, fruit and snacks

The role

As a Bid Coordinator you will be responsible for managing the end to end tender process and producing well written and comprehensive responses to bids and tenders for the organisation. You will be able to tell our client's story, and demonstrate their success and experience against the organisation s tender requirements, whilst linking their capabilities to the customers digital transformation objectives and GDS standards to demonstrate how our client can meet and exceed their needs.

Task and responsibilities include

• Manage the end-to-end tender process, from the initial identification of bid opportunities to the final submission, including early market engagement, RFP s, RFQ s and post-submission activities.
• Research and identify opportunities for bids/submissions on frameworks and relevant websites for the UK Public Sector.
• Build and manage internal relationships with Subject Matter Experts and work with them so they can provide detailed answers to support the tender process and deliver within timescales and deadlines.
• Write, edit, and format bid responses, ensuring they are accurate, persuasive, and customised to meet the customer requirements.
• When required work collaboratively with other subsidiaries within the Inv Group and our partners to support bids on joint opportunities.
• Work alongside the marketing team to provide branded RFP s and RFQ s documentation at the final stage of the bid process.
• Work with the Sales Executive to define pricing for RFP s and RFQ s and ensure responses are aligned to the overall customer relationship.
• Review customer tender feedback to enable continuous improvement for future bids.
• Organise wash up workshops with the relevant Stakeholders in relation to loss of bids.
• Bid Library Management Review and update the list of Subject Matter Experts to ensure the best person is available to support the Tender input.
• Manage company profiles on tender portals and frameworks and renew when needed.

Our client is looking for a driven, hard-working individual with excellent written skills. As part of this role, you will be expected to work with operational colleagues to provide professionally written proposals and presentations. This role requires exceptional attention to detail and the ability to work under pressure, to ensure effective coordination and completion of tenders within strict deadlines.

Required experience

• Demonstrable content writing experience desirable
• Experience coordinating bids in the UK
• Understanding of digital/technology market
• Excellent verbal and written skills with an extensive vocabulary
• Strong attention to detail
• UK Public Sector experience is desirable
• Able to work in a fast-paced environment and to tight deadlines
• Self motivated and highly driven
• Strong project management skills
• Adaptable with the ability to multitask
• Good listener, empathetic and able to build good working relationships with stakeholders
• A Level educated or equivalent (including English)
• Minimum of 3 years in a Bid Coordinator role or similar

If this Bid Coordinator opportunity sounds of interest, please apply now to be immediately considered.