Bid Manager

Bid Manager

Theale, Berkshire

Our client is the leading service provider of Managed Equipment Services (MES) for the NHS and the private health sector in the UK. They are currently looking for aBid Managerto join their Biomedical team based in Theale, Berkshire.

To be considered for this role you must have at least 1 year’s previous experience in Bid Management/Bid Writing and be familiar with a broad range of medical devices. You are also required to have 2 -3 years UK based work experience for this role.

Purpose of the Role

• Achieving budgeted growth of allocated business area and ensuring our records and customer relationship management system is maintained and up to date
• Delivery of bids and projects on time and to quality in adherence with Customer essential requirements
• Meeting with customers, which may include face-to-face competitive dialogue meetings/discussions, site visits, debriefs, bid presentations
• In field customer engagement, including research and gathering customer insights

Performance Indicators

• Ratio of tenders/Framework quotes that result in appointed as Preferred Bidder (PBs)
• Ratio of PBs that reach financial close
• Actual deal profitability against forecasted profitability
• Feedback from Trust debriefs post-Bid response
• Feedback from internal lessons learnt workshops
• Feedback from peers, line manager and Business Development Director

Task list

• Provide the bid level interface between, Sales, Commercial, Technical, Legal and Operational staff stakeholders - facilitating the development and execution of robust strategies for all OJEU procurement bids, Framework mini-competition quotes, and pre-tender sales proposals
• Lead effective co-ordination of pre-sales and bid processes including, communication and meetings
• Manage internal and external resources to ensure that high-quality and commercially-sound bids, quotes and sales proposals are produced and submitted by the required deadlines, in line with corporate objectives
• Supported by Finance, deliver accurate and commercially sound financial models
• Develop facility infrastructure replacement programmes within managed service settings
• Work closely with the Sales Operations manager and other internal stakeholders to compile accurate maintenance, capex, build, consumable and other costs for bids, quotes and sales proposal and achieve sign-off of commercial position prior to submission
• Ensure the commercial strategy and profitability forecasted at bid and quote stages are realised through financial close and achievable when projects are implemented
• Coordinate and lead the development and execution of customer focused strategies in response to all quotes, tenders and other bids
• Support pre-tender sales development work including presentations, surveys, supplier engagement and other proposals
• Project-manage bids and quotes including development of touch point matrix, project plans, risk register and issue logs as appropriate
• Ensure that data exchange in the sales to ops hand over of successfully closed opportunities is effective and complete
• Responsible for the commercial profitability of bids and quotes through the sound development of strategies, and the realisation of strategies during financial close and handover to implementation and operation teams
• Co-ordinate all external communications in the manner determined by the Customer. External communications may involve face-to-face competitive dialogue meetings/discussions, site visits, debriefs, bid presentations, as well as written clarification questions or email communications
• Support the transition of projects through the sales, tender, operational lifecycle to contract closure
• Responsible for CRM system data, to ensure it is maintained and ensure all Business Development opportunities identified are entered into the CRM system
• Ensure all records of contracts, contacts, customers, opportunities and bid, quote and sales proposals in the CRM system adhere to editing and formatting standards and ensure sign-off processes are followed in accordance with quality management system and Marketing guidelines
• Develop and draft all sales content for bids, quotes and sales proposals ensuring alignment with agreed strategies

Capability Profile

Desirable Qualifications

• Degree calibre
• PRINCE2
• MS Excel Intermediate

Essential Skills

• Strong team working skills
• Presentation skills
• Strong communicational skills, both written and verbal
• Strong commercial awareness
• Analytical skills
• Attention to detail
• Excellent self-management skills
• Administration and organisational
• Ability to create confidence retaining trust and integrity
• Understanding of financial modelling (FAST) (Desirable)
• Competence with Microsoft Office applications

Essential Experience

• 1 years’ experience in Bid Management and Bid Writing
• Familiar with a broad range of medical devices

Desirable Experience

• Previous experience of participating in teams working on public sector/PPP/PFI projects.
• 5 years’ experience in Bid Management and Bid Writing.
• Biomedical technology & services industry knowledge
• Customer Relationship Management (CRM) Database experience

Benefits

• Royal London Pension - 5% employer contribution
• Death in Service Scheme after probation - 4 times salary
• Maternity - 21 weeks full enhanced maternity pay; this is inclusive of Statutory Maternity pay. Plus, after the employee has returned from Maternity Leave for 3 months, a 10% bonus will be paid, (with a commitment to work for 6 months plus)

A DBS Enhanced Disclosure is required for all applicants.

If you have all the skills above and feel this is the role for you, please do not hesitate to contact us at One to One Personnel or forward your CV.