Billing Administrator

My client is a truly global law firm that operates in 55 countries, employing nearly 5000 staff. Business Services employs 400 staff in London across Facilities, Human Resources, IT, Knowledge, Learning, Business Development and Finance.

The firm has an extensive reward package that includes discretionary bonus scheme, gym subsidy, on-site restaurant, pension scheme, concierge service, flexible working and holiday arrangements and medical cover.

Our clients busy Billing Team is looking for a Billing Administrator to join a central finance resource supporting partners in dealing with pre/post-billing related administrative activities. Liaising with other finance teams to ensure the accurate and timely drafting and preparation of bills.

Responsibilities

• You'll be monitoring Partner & client portfolio of bills issued and ensure bills are dispatched within the firms policy timeframe
• Requesting Ad-hoc proformas and generating reports
• Amending proformas upon request and input billing guide amendments to the pre-billing system in line with the Partner/Associates requirements
• Review time narratives for accuracy of recording, identifying and correcting typos.
• Forwarding billing guides to alternative reviewers and editors as required in the pre-bill system
• Dealing with volume of invoices & billing related queries
• Liaising with all the Working Capital Support team to assist in the resolution of complex queries
• Preparation of narratives and fee breakdowns as required
• Preparation of covering documents for dispatch on generated bills for Partner/Associate review
• Facilitating the dispatch of bills to clients in line with the client’s requirements where necessary
• Liaising with the eBilling team to provide billing guidelines and portal requirements
• Requesting Credit Notes/re-issue instructions via Finance workflow and other post billing queries

About You

• Promoting a culture of mutual understanding through effective communication with our clients.
• Working to given timeframes and anticipates likely workflows
• Consistently producing accurate work with exceptional attention to detail
• Willing to do routine tasks
• Self-motivated, proactive and ability to prioritise and manage own workload
• Able to use initiative, but also work well within a team
• Proficient in MS Excel and Word
• Responsible for managing own development and willing to learn
• Showing flexibility in approach
• Experience in a partnership or professional services environment with a finance background
• Good written and verbal communication skills, able to communicate at all levels, confident, professional telephone manner
• Analytical skills to resolve queries

Important Notice

It is Career Legal’s policy, as a matter of courtesy, to respond to all applications within three working days. However, because of the volume of applications, we are sometimes unable to respond to individual candidates. If we have not contacted, you within three working days your application has been unsuccessful, and your details have not been retained. Please apply for any other position that you may see in the future. Thank you.

Career Legal is a Recruitment Agency and is advertising this permanent vacancy on behalf of one of its clients.