Book Keeper

Job title: Bookkeeper

Department: Finance
Post reports to: Finance Director
Location: Southgate
Contract Type: Full time permanent Hybrid working 2 days office, 3 days home - 9:30 – 5:30 – 37.5 hours a week

Purpose of the role

To assist the FD with accounting and office management duties and to provide cover for 3 team members, when required.

Accountabilities – Key tasks

• Accounts support. Responsible for supporting with accounting transactions and supporting tasks.

• Office management. Support directors with office management tasks as required

Duties and responsibilities

• Assist in the preparation of journal entries and reconciliation of general ledger control accounts.
• Bank Administration & Reconciliation: Perform monthly bank reconciliations to ensure accuracy and identify discrepancies, including downloading and filing bank statements
• Credit card administration including scanning and filing credit card statements. Monitoring and setting up Credit Cards
• Fixed assets – maintain fixed asset register, including scanning and filing invoices for year end audit.
• Financial Reporting: Checking and assisting in the development of monthly financial reports.
• Administer Pensions, including checking accuracy of payments and liaison with pension providers and maintenance of records.
• Administrator HR system, maintain employee list including checking salary to contracts.
• VAT Returns
• Provide cover in the accounts as required: AP, AR, Shipments, Agents Commission, Payroll
• Assist in the preparation of budgeting and Forecasting.
• Agree Sales/Vat to Vat Return
• Assisting with ad hoc tasks as required including office management tasks.

Skills required

• Previous experience in an accounting or finance role is a plus.
• Strong knowledge of basic accounting principles and double entry.
• Proficiency in accounting software and Microsoft Excel.
• Attention to detail and a high level of accuracy.
• Strong organizational and time management skills.
• Good communication and interpersonal skills.
• Ability to work effectively both independently and as part of a team.
• Proactive approach.
• Maintains confidentiality in handling sensitive financial information.
• Ability to learn new systems. Involvement in systems development and testing an advantage.

Business Systems

Include, but are not limited to:

• BookMaster,
• Microsoft office, including excel