Book Keeper / Office Administrator

Future People are partnering with an established marketing agency based in St Albans, who are searching for a full time, office based, Bookkeeper / Office Administrator. 

Our client is a creative, and super friendly team with a great culture. They work in trendy (London style) modern offices and are looking for a Bookkeeper with Xero experience to join the team.

They are looking for experience in:

• Maintaining the accounts on Xero including Sales ledger, Purchase Ledger, Cash Book & Company Credit Card
• Maintaining inhouse Sales Booking system.
• Bank Reconciliation of 2 accounts from remittances received.
• Monthly reconciliation of credit card account
• Responsible for monthly invoice runs from Inhouse Booking System
• Approving and send out imported customer service invoices 
• Processing manual sales invoices on request 
• Producing quotes or proforma invoices on request
• Credit Control produce statements – manual and automated customer chasing / Managing Agent portals
• Purchase Ledger Automated via Dext system and manual input when required 
• Produce reports on Excel and enter journals on Xero
• Work with external accountant to produce Profit & Loss and Balance Sheet reports
• Assist Director in payments to consultants and suppliers
• Liaise with all members of staff for relevant ‘cost of sales’ information from sales record sheet.

Additionally, tthere are Office administrator duties required such as:

• Responsible for updating & ordering Office stationary
• Refreshments
• Expense cards
• Staff perks
• Accreditation status
• Insurance

You will need to be discreet, confidential and loyal, with a can-do attitude and a drive to manage not only the finances of the business, but the day-to-day operational needs of the office and its M.D.

You will need to have a proven track record and experience in Xero, bookkeeping, organising and running spread sheets, organising accurate supplier invoices, communicate effectively with suppliers to obtain PO’s, Liaise with internal team regarding orders & sales , and work with the management accountant who attends to prepare monthly accounts. 

The role is office based, successful candidates must be able to commute to St Albans 5 days per week.

Benefits:

• 20 days holiday 
• Casual dress
• Company events
• Company pension
• Free parking
• Gym membership
• Health & wellbeing programme
• On-site parking
• Sick pay