Bookkeeper/Office Manager

Bookkeeper/Office Manager

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• Do you want to work for a well established company?
• Do you want career progression?

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Due to continued expansion, we're recruiting for a Bookkeeper/Office Manager to join our Portsmouth's based client.
Financial Responsibilities:

• Maintain accurate and up-to-date financial records using accounting software such as Sage, Xero, as QuickBooks.
• Process accounts payable and ensure timely payment of invoices.
• Reconcile bank statements and credit card transactions.
• Prepare financial reports, including balance sheets, income statements, and cash flow statements.
• Assist with budgeting and forecasting.
• Monitor and analyze financial data to identify trends and discrepancies.
• Collaborate with other departments to ensure accurate recording of financial transactions.
• Assist with year-end audits and tax preparations.
• Process payroll and ensure accurate and timely payment to employees.
• Analyze financial data and trends to provide insights into the organization's financial performance
• Develop, monitor, and manage budgets.

Administrative Management Responsibilities:

• Supervise and lead office staff, including administrative assistants and receptionists.
• Plan and coordinate administrative procedures and systems to ensure organizational effectiveness.
• Maintain and improve office efficiency by planning and implementing office systems, layouts, and equipment procurement.
• Address customer inquiries and concerns promptly and professionally.
• Collaborate with field technicians to schedule appointments and ensure timely completion of services.
• Manage and organize company records, including customer accounts, invoices, and contracts.
• Generate and analyze reports to monitor office performance.
• Assist with budget preparation and monitoring of office expenses.
• Work closely with the finance department to ensure accurate financial record-keeping.
• Oversee the recruitment and onboarding process for office staff.
• Manage employee schedules, time off requests, and performance evaluations.

Qualifications:

• Bachelor's degree in Accounting, Finance, or a related field (preferred).
• Proven experience as a Bookkeeper or in a similar role.
• Proficiency in using accounting software such as Sage, Xero, and QuickBooks.
• Strong understanding of accounts payable processes and procedures.
• Ability to work independently and meet deadlines.

Salary: £26,000 - £30,000 Per Annum
Working Hours: 8:00am - 6:00pm Monday to Friday (Flexible hours available)
This is a Full Time, Permanent Position