Buildings Administration Assistant

Join Our Team at Chelmsford City Council! Click here to learn about us, Our Values, Our range of Benefits and more! 

We are seeking a motivated individual with a keen eye for detail to play a key role in the day to day running of the Council’s Building Maintenance Team. The successful candidate will be the administrative lead for the reactive works help desk and also responsible for utilities administration for the Council’s corporate property portfolio.

This role will give the successful applicant the opportunity to provide a pivotal role in the Building Services Team to work alongside Contractors and Premises Managers to make sure buildings faults are reported to the correct contractors in line with existing financial and health and safety procedures. The postholder will be responsible for recording when jobs are complete, raising purchase orders for works and checking associated invoices. Applicants will be well supported and will be able to escalate and query more complex jobs to team members where necessary.

The Buildings Administration Assistant will be required to use the Council’s Energy Management System to enter and compile reports on the Council’s utility consumption, supporting the Energy and Contracts Manager. Therefore, accuracy and the ability to follow procedures and effectively use your initiative are essential as well as being a confident communicator with a strong commitment to customer care.

The role is based at the Civic Centre Offices in Chelmsford, but you may occasionally be required to travel to sites within the district.

As part of our accreditation with Essex Family Friendly Employers Charter, this full-time role can be offered on a job share or part-time basis, providing we are able to recruit to the remaining hours. Should this be of interest to you please state so in your personal statement. Further information on the family friendly charter can be found: https://www.essex.gov.uk/family-friendly-charter/family-friendly-employer-principles

Chelmsford City Council is committed to safeguarding vulnerable groups and expects all employees to share this commitment and have a range of policies and procedures in place which promote safeguarding and safer working practices across our services. The Council's Safer Recruitment process contains pre-employment vetting which includes safeguarding training, obtaining references and ensuring compliance with Disclosure and Barring Service process.

To view further details for this role including a job description, please click the link on the attachments section.